Asset Tracking Forms

27 Templates

Inventory Checklist Form

In every organization or company, it is necessary to record all the items stored in the inventory. You can use this Inventory Checklist Form Template to track and control the products in an organized manner.

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Office Supplies Inventory Form

In an office environment, it is important to manage the supply inventory systematically and efficiently in order to prevent the interruption of the workflow in the office. You can use this Office Supplies Inventory Form Template to manage your office supplies easily. This template uses a Configurable List widget that allows you to add an office supply dynamically. The column headers are the item number, item name, category, number of items on hand, quantity to be ordered, and the unit price. This form also has the information on who checked the inventory and the approver.

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Asset Handover Form

An Asset Handover Form is a form that can be used to hand over assets to an employee. It is used to record details of the asset that is being passed to an employee.

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Stock Inventory Form

Tracking of stock inventory can be difficult and this difficulty increases with the largeness of the store, shop, supermarket, and more. Many people use paper but it has been proven to be a very unsafe way to capture such records.

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Inventory Form

What is an inventory form? An inventory is commonly thought of as the finished goods a company accumulates before selling them to end users. Inventory forms in general is a way for you to showcase these items in an online form. This inventory form template will allow you to display your products, let users pick the items they need, collect the amount/quantity they need for each item, along with the location from where these items are available.

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Inventory Management Form

An inventory management form is filled out by an employee at a retail business to keep track of the inventory of the store. No coding!

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Material Return Form

A material return form is a document used by businesses to accept goods that have been damaged or are no longer needed in order to receive a refund or credit. No coding!

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Bar Inventory Form

Want to bring your stock takes online? Try our free Bar Inventory Form to expertly track your bar or restaurant’s liquor. Customize your form in seconds!

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Food Storage Inventory Form

A Food Storage Inventory form is usually used in a food business or restaurant to monitor and keep track of their food supplies. This Food Storage Inventory form will assist you in creating a food inventory storage record for your restaurant. It gathers information such as food item, the amount on hand, the amount needed and purchases.

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Progress Note Form

A progress note form is sent by employers to employees so that the employee can provide an update on their projects.

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Vehicle Database Form

A vehicle database form is a document used by an individual or organization to keep track of vehicles and other important data about them.

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Equipment Inventory Form

An equipment inventory form is utilized by many businesses to keep track of their distributor's items. Here's an equipment form that will aid your company to do just that. This equipment form template will collect your distributor's details, the receiver company details, along with the items and total shipping cost.

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Equipment Inventory Record Form

An equipment inventory record form is used to track your company's assets.

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Sneaker Inventory Record Form

A sneaker inventory record form is used by sneaker stores and sneaker collectors to record the inventory of their sneaker collection.

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Records Inventory Form

If you're a records officer or a senior custodian in your company, you would find a records management inventory form come in handy. Here's a records inventory template that you can use evaluate and review your company's inventory. This records inventory form will contain the contact details of the one who prepared the evaluation, the supervisor in charge and the coordinator. It uses the Configurable List Widget to allow unlimited entries of all the inventories needed to be checked.

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Asset Inventory Information Record Form

Track your assets with this free online record form. For business and personal use. Easy to customize. Sync with 100+ apps. Save as a spreadsheet. No coding.

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Product Inventory Information Record Form

A product inventory information record form is an inventory tracker used by companies to track the quantity and location of each product they sell.

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Restaurant Inventory Information Record Form

Perform stock takes and inventory checks online. Customize fast with drag-and-drop Form Builder. Fill out on any device. Sync submissions with 100+ popular apps.

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Art Inventory Information Record Form

Streamline inventory for your art gallery, museum, or personal collection. Free record template. Easy to customize and fill out. Works on any device. No coding required.

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Personal Property Inventory Form

A personal property inventory form is a tracking form used to organize personal property into categories, especially for insurance purposes.

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Book Inventory Information Record Form

A book inventory information record form is a document used to track the total number and information of books on hand at a public library.

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Return Shipment Form

A Return Shipment Form is used by shippers to fill out details of a returned shipment and notify the recipient of the shipment details. No coding!

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Home Inventory Information Record Form

Manage your home inventory online with JotForm. Enter inventory details into a secure online form. View data in a professional spreadsheet. Sync with 100+ apps.

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Patient Belongings Inventory Form

A Patient Belongings Inventory Form is a form template designed to record and store comprehensive information about a patient's personal belongings during their hospital stay

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About Asset Tracking Forms

Asset Tracking Forms are specialized digital tools designed to help organizations monitor, record, and manage their physical or digital assets efficiently. These forms are commonly used to log details about equipment, inventory, vehicles, IT hardware, or any valuable property, ensuring that assets are accounted for throughout their lifecycle. Typical use cases include tracking asset check-ins and check-outs, scheduling maintenance, recording asset conditions, and managing asset assignments to employees or departments. By centralizing asset information, these forms help reduce loss, improve accountability, and streamline audits or compliance processes.

With Jotform, users can easily create and customize Asset Tracking Forms to fit their unique requirements, regardless of industry or asset type. Leveraging Jotform’s intuitive drag-and-drop Form Builder, users can add fields for asset IDs, serial numbers, locations, responsible personnel, and more—without any coding. Jotform’s integration capabilities allow for seamless data collection, real-time notifications, and automatic storage in Jotform Tables, making it simple to organize, search, and analyze asset data. Whether you’re a small business, school, or large enterprise, Jotform’s Asset Tracking Forms provide a flexible, no-code solution to streamline your asset management workflows.

Use Cases of Asset Tracking Forms

Asset Tracking Forms can be adapted to a wide range of scenarios, each addressing specific challenges and user needs. Here’s how they can be utilized:

1. Possible Use Cases:

  • Equipment check-in/check-out for offices, schools, or construction sites
  • IT asset management for tracking laptops, phones, and software licenses
  • Inventory control in warehouses or retail environments
  • Vehicle fleet management for tracking usage, maintenance, and assignments
  • Facility management for monitoring tools, furniture, or safety equipment

2. Problem Solving Points:

  • Reduces asset loss and misplacement by maintaining accurate records
  • Improves accountability by tracking who is responsible for each asset
  • Simplifies audits and compliance reporting with organized digital logs
  • Streamlines maintenance scheduling and issue reporting

3. Possible Owners and Users:

  • Office managers, IT administrators, warehouse supervisors, school staff, facility managers, and business owners

4. Differences of Creation Methods:

  • Equipment Check-In/Out: Forms may include fields for asset ID, user name, check-out/check-in dates, and condition notes.
  • IT Asset Management: Additional fields for serial numbers, software versions, and assigned user details.
  • Inventory Control: Focus on quantity, location, reorder levels, and supplier information.
  • Vehicle Management: Fields for mileage, maintenance dates, driver assignments, and inspection checklists.

In summary, Asset Tracking Forms can be tailored to fit any asset management scenario, with content and fields varying based on the specific assets and processes involved.

How to Create an Asset Tracking Form

Creating an effective Asset Tracking Form with Jotform is straightforward and highly customizable, allowing you to address the unique needs of your organization and asset types. Whether you’re tracking IT equipment, office supplies, vehicles, or inventory, Jotform’s no-code platform makes the process seamless from start to finish.

To create your Asset Tracking Form, follow these steps:

1. Start Your Form:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and decide whether to start from scratch or use one of Jotform’s 10,000+ templates. For asset tracking, you may find ready-made templates for equipment logs, inventory checklists, or IT asset management.

2. Select the Layout:

  • Pick between Classic Form (all questions on one page) or Card Form (one question per page). For detailed asset tracking, Classic Form is often preferred for quick data entry.

3. Add Essential Fields:

  • Click the “Add Element” menu to drag and drop fields such as:
  • Asset Name/Type
  • Asset ID or Serial Number
  • Location
  • Assigned To (employee or department)
  • Check-in/Check-out Date
  • Condition/Status
  • Notes or Comments
  • For specific use cases, add fields like maintenance schedules, supplier details, or warranty expiration.

4. Customize for Your Workflow:

  • Use conditional logic to show or hide fields based on user input (e.g., display maintenance fields only if “Needs Repair” is selected).
  • Integrate with payment gateways if assets require rental fees.
  • Add widgets for barcode scanning, file uploads (for photos or receipts), or e-signatures for accountability.

5. Design and Branding:

  • Click the Paint Roller icon to access Form Designer.
  • Adjust colors, fonts, and add your organization’s logo to match your brand.

6. Set Up Notifications:

  • In the Settings menu, configure email notifications for asset check-outs, returns, or maintenance alerts.
  • Set up autoresponders to confirm submissions to users.

7. Publish and Share:

  • Click “Publish” to copy your form link or embed it on your intranet, website, or share via email.

8. Test and Manage Submissions:

  • Use the Preview function to test your form.
  • Monitor and manage asset data in Jotform Tables, where you can filter, search, and export records for audits or reporting.

By following these steps, you can create a robust Asset Tracking Form tailored to your organization’s needs, ensuring efficient asset management and improved accountability.

Frequently Asked Questions

1. What is an Asset Tracking Form?

An Asset Tracking Form is a digital tool used to record, monitor, and manage information about physical or digital assets, such as equipment, inventory, or vehicles, throughout their lifecycle.

2. Why are Asset Tracking Forms important for organizations?

They help prevent asset loss, improve accountability, streamline audits, and ensure assets are properly maintained and utilized.

3. What information is typically collected in an Asset Tracking Form?

Common fields include asset name, ID or serial number, location, assigned user, check-in/check-out dates, condition, and notes.

4. Are there different types of Asset Tracking Forms?

Yes, forms can be tailored for equipment check-in/out, IT asset management, inventory control, vehicle tracking, and more, each with specific fields and workflows.

5. Who should use Asset Tracking Forms?

Any organization or individual responsible for managing valuable assets, such as office managers, IT staff, warehouse supervisors, or school administrators.

6. How do Asset Tracking Forms help with compliance and audits?

They provide organized, time-stamped records of asset movements and status, making it easier to demonstrate compliance and conduct audits.

7. Can Asset Tracking Forms be used for digital assets?

Yes, forms can be customized to track digital assets like software licenses, digital files, or intellectual property, including relevant details and assignment history.

8. Are Asset Tracking Forms secure and private?

When created with platforms like Jotform, asset data is securely stored, with options for encryption, access controls, and compliance with privacy regulations.