Purchase Order Forms

43 Templates

Product Purchase Order Form

This Product Purchase Order Form allows automated processing of purchase orders. It can be used by distributors, wholesalers, manufacturers, and distributors to process orders directly from customers.

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PayPal Purchase Order Form

Sell your products using this online form and get payments via PayPal. Basic and easy to use. Or create your own PayPal order form in a couple of minutes!

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Sample Request Form

A sample request form is a quick and easy way to ask for examples of a product or service from a business.

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Ticket Purchase Form

A simple Ticket Purchase Form collecting customer personal and contact information, getting their consent to the terms and conditions and allowing them to purchase ticket(s).

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Simple Product Purchase Form

Are you looking for a purchasing form template for your business? If so you can use this product purchase form in order to collect simple product purchases easily. Just customize this online purchase form template according to your products and the information you would like to collect and start to gather purchases swiftly.

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Wholesale Purchase Order Form

Wholesale Purchase Order Form allows proper tracking collecting contact information, order details, items to be purchased, quantity of each with their item numbers also gathering additional information if any.

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Souvenir Booklet Advertising Form

An advertising form that shows off Souvenirs which will allow your customers to promote their businesses through simply entering their contact details, choose their souvenir ad size and make their payments online.

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Purchase Request Form

A Purchase Request Form is a document used within organizations to streamline and formalize the process of requesting the purchase of goods or services.

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Vehicle Purchase Order Form

A vehicle purchase order form is used by automobile dealers and other businesses that sell vehicles. Customize this template without coding!

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Fuel Order Form

A Fuel Order Form is a form that is used to order gas for a vehicle, like a car or truck. The form is used to identify the vehicle information and the type of fuel.

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Tickets Purchase Form

It is form that is used to order tickets to an event. It is great tool as it is also donation form collections.

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Tickets And Tables Order Form

See the difference between custom Form Calculation Widget and Purchase Order Tool on this sample ordering form.

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Property Purchase Order Form

A Property Purchase Order Form is a form template designed to collect property purchase orders.

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Merchandise Purchase Order

Detailing the exact merchandise or services that you need from a vendor.

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Online Product Purchase Form

Collect simple product purchases and their delivery addresses together with the proof of the payment made.

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Crochet Order Form

This is an easy order form to get crochet items

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Office Furniture Purchase Form

If you searching for an office furniture purchase form this furniture order form template will be helpful! You can get office furniture purchase requests easily with this online purchase form. You can collect name, email, phone number, address information. The users select products and colors with this furniture form sample. Also, this furniture purchase form template is integrated with PayPal Pro.

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Voucher Check Request Form

A voucher check request form is used by businesses to request money for services. Use this voucher check request form template to properly document business transactions.

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Office Supplies Purchase Request Form

Make sure your employees have the tools to work from home using a free Office Supplies Purchase Request Form. Receive order requests online. Sync to 100+ apps.

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Vehicle Deposit Form

A vehicle deposit form is used by the purchaser to pay a deposit for a vehicle

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New Product Order Form

An online New Product Order Form is used by companies to collect information from customers to process a new product order. No coding!

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About Purchase Order Forms

Purchase order forms are essential business documents used to formally request goods or services from a supplier. They serve as a written agreement between a buyer and a vendor, outlining the specific items, quantities, prices, and terms of purchase. These forms help organizations manage procurement processes, track orders, and maintain accurate records for accounting and inventory purposes. Purchase order forms are widely used by businesses of all sizes, educational institutions, non-profits, and government agencies to streamline purchasing, prevent unauthorized spending, and ensure clear communication with suppliers.

With Jotform, creating and managing purchase order forms becomes effortless and highly customizable. Jotform’s no-code Form Builder allows users to design professional purchase order forms tailored to their unique needs, whether for internal requisitions, vendor orders, or recurring supply requests. Users can easily add product lists, integrate payment gateways, set up approval workflows, and automate notifications. All submissions are securely stored and organized in Jotform Tables, making it simple to track orders, manage budgets, and collaborate with team members. By leveraging Jotform’s robust features, organizations can optimize their procurement process and reduce manual paperwork.

Use Cases of Purchase Order Forms

Purchase order forms can be adapted to a variety of business scenarios, each with its own requirements and benefits. Here’s how they address different needs and how their structure may vary:

1. Possible Use Cases:

  • Internal Purchase Requests: Employees submit requests for office supplies, equipment, or services, which are then reviewed and approved by management.
  • Vendor Orders: Businesses place formal orders with external suppliers for inventory, raw materials, or products for resale.
  • Recurring Purchases: Organizations automate regular orders for consumables or maintenance services.
  • Project-Based Procurement: Teams request materials or services specific to a project, ensuring budget tracking and accountability.
  • Nonprofit or Educational Grants: Schools or nonprofits document purchases made with grant funds for compliance and reporting.

2. Problem Solving Points:

  • Prevents unauthorized or duplicate purchases.
  • Ensures clear communication of order details.
  • Facilitates budget tracking and approval workflows.
  • Provides an audit trail for financial and inventory management.

3. Possible Owners and Users:

  • Procurement managers, finance teams, department heads, project managers, school administrators, and nonprofit coordinators.

4. Differences of Creation Methods:

  • Internal Requests: May include fields for employee name, department, justification, and supervisor approval.
  • Vendor Orders: Focus on supplier details, itemized product lists, shipping information, and payment terms.
  • Recurring Orders: Include scheduling options and repeat order settings.
  • Project-Based Forms: Add project codes, budget allocations, and milestone tracking.

In summary, purchase order forms can be tailored to fit a wide range of procurement scenarios, with content and fields adjusted to meet the specific needs of each use case.

How to Create a Purchase Order Form

Creating a purchase order form with Jotform is a straightforward process that can be customized for any procurement scenario, from simple office supply requests to complex vendor orders. Here’s a step-by-step guide to building an effective purchase order form using Jotform’s intuitive tools:

1. Start Your Form:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and decide whether to start from scratch or use one of Jotform’s purchase order form templates.
  • Select your preferred layout: Classic (all questions on one page) or Card (one question per page).

2. Add Essential Fields:

  • Click the “Add Element” menu to drag and drop fields such as:
  • Requester’s name and contact information
  • Department or project code
  • Supplier/vendor details
  • Itemized product or service list (with quantity, description, unit price, and total)
  • Delivery address and preferred delivery date
  • Payment method or terms
  • Approval signature or checkbox

3. Customize for Your Use Case:

  • For internal requests, add fields for supervisor approval and justification.
  • For vendor orders, include supplier contact fields and shipping instructions.
  • For recurring orders, add scheduling options or frequency selectors.
  • For project-based forms, include project codes and budget allocation fields.

4. Enhance Functionality:

  • Integrate with payment gateways if you need to process payments directly.
  • Use conditional logic to show or hide fields based on user responses (e.g., only display budget fields for project-based orders).
  • Add widgets for file uploads (e.g., attach quotes or invoices) or e-signatures for approvals.

5. Design and Branding:

  • Click the Paint Roller icon to open the Form Designer.
  • Customize colors, fonts, and add your organization’s logo to match your brand identity.

6. Set Up Notifications and Approvals:

  • In the Settings menu, configure email notifications to alert procurement teams or supervisors of new submissions.
  • Set up autoresponder emails to confirm receipt to the requester.
  • Use Jotform’s approval workflow features to route forms for multi-level sign-off if needed.

7. Publish and Share:

  • Click “Publish” to copy the form link or embed it on your intranet or website.
  • Share the form with employees, vendors, or project teams as needed.

8. Manage and Track Submissions:

  • All responses are automatically stored in Jotform Tables, where you can filter, search, and export data for reporting or integration with other business tools.

By following these steps, you can create a purchase order form that streamlines your procurement process, reduces errors, and ensures accountability across your organization.

Frequently Asked Questions

1. What is a purchase order form?

A purchase order form is a document used by organizations to formally request goods or services from a supplier, specifying details like items, quantities, prices, and delivery terms.

2. Why are purchase order forms important in business?

They help standardize the procurement process, prevent unauthorized purchases, ensure accurate record-keeping, and provide a clear agreement between buyers and suppliers.

3. What information should be included in a purchase order form?

Key details include requester and supplier information, item descriptions, quantities, unit prices, total cost, delivery address, payment terms, and approval signatures.

4. Are there different types of purchase order forms?

Yes, forms can vary based on use case, such as internal purchase requests, vendor orders, recurring purchases, or project-based procurement.

5. Who typically uses purchase order forms?

Procurement managers, finance teams, department heads, project managers, school administrators, and nonprofit coordinators commonly use these forms.

6. How do purchase order forms help with budget management?

They provide a documented trail of all purchases, making it easier to track spending, allocate budgets, and prevent overspending.

7. Can purchase order forms be used for digital and physical goods?

Absolutely. They are suitable for ordering both tangible products and intangible services or software.

8. Are purchase order forms secure and private?

When created and managed with platforms like Jotform, purchase order forms are protected with robust security measures, including data encryption and access controls, to ensure privacy and compliance.