Travel Booking Forms

84 Templates

Flight Reservation Form

Gather passenger information with an online Flight Reservation Form. Free to customize and embed in your website. Great for airlines or travel agencies.

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Vacation Itinerary Form

This Vacation Itinerary form is normally utilized by travel agencies or person who just wants to travel and would like to have a detailed itinerary form. This vacation itinerary form will be a great help for those who are planning for a trip or travel agencies looking for a standard template they can use when organizing a trip for their clients. The form will need information such as destination, duration of stay, arrival time, mode of transport and cost.

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Guest Registration Form

A guest registration form is used to collect information from hotel guests.

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Travel Agency Booking Form Template

A travel agency booking form is a service reservation form used by travel agencies to book hotels, flights, or cruise packages. It is a useful tool to improve your hotel or airline booking services. Take your services to the next level!

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Travel Information Form

A Travel Information Form is a form template designed to streamline the process of collecting essential travel details for corporate business trips, events, and meetings.

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Travel Registration Form

A Travel Registration Form is a form template designed to collect the registration and travel preferences of clients.

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Service Fee Agreement Template

This is for travel agents who charge fees (service fees or consultation fees) or for those who are exploring charging a fee. What it Does: The contract is not only legally binding, but it helps you be very clear about your fee structure so your clients don't get sticker shock when they book with you! It outlines what you charge for fees and when they need to pay it. Final Thoughts: This contract is thorough, and like other Jotform forms, you can modify the conditional logic to tailor it to the needs of your agency. See the whole article at HostAgencyReviews.com/blog/free-travel-agent-forms-clients

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Travel Registration Form Template

Are you travel experts or do you provide travel assistance? Use this travel registration form to plan and organize your clients trip. You can provide this travel tour registration form to your clients so they can easily register their trip ahead and fill out the required information about their travel preferences. This trip registration form template asks personal information and travel information such as cruise and hotel name, cabin types, hotel bedding and emergency contact number. Send this trip registration form to your clients now to start accepting travel registrations!

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Travel Interest Survey

An online travel interest survey can be used by travel agents or travel agencies to gather information about the interests, experience, and past travel of a potential client. Stay ahead of the competition with Jotform!

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Travel Quote Request Form

A travel quote request form is a document that allows customers to request a quote for a travel-related product or service, such as a cruise or a flight.

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Travel Inquiry Form

A travel inquiry form is a questionnaire given to customers to enquire about travel details such as destination, dates, and prices.

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Trip Details Confirmation Form

A trip details confirmation form is a travel confirmation form used by clients to receive a travel itinerary. Send a trip details confirmation form to clients with a single click and make the most of their trip with Jotform!

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Travel Agent Credit Card Authorization Form

A Travel Agent Credit Card Authorization Form is a form template designed to authorize travel agents to charge their clients' credit cards for various travel-related expenses such as airline tickets, hotel reservations, car rentals, and more.

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Travel Request Form

A travel request form is a form used by businesses to collect info about a request a client is making.

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Passenger Information Form

A Passenger Information Form is a form template designed to gather passengers' personal and contact information for travel agents and tour companies.

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Travel Plan Form

A Travel Plan Form is a form template designed to streamline the process of collecting information for travel arrangements.

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Open House Guest Registration Form

Real estate agents can seamlessly collect open house requests with this free Open House Guest Registration Form. Embed on your website to collect leads fast.

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Disney World Planning And Booking Cheatsheet

Disney World Planning and Booking Cheatsheet is an agent-facing form to help agents keep track of their Disney World client details. Save time, and be more efficient with Jotform!

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Tour Booking Form

A tour booking form enables customers to book tours and activities through a travel website. Whether you guide kayaking, hiking, or cycling tours through your website, streamline the booking process with our Tour Booking Form template — you can customize it and embed it in seconds!

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Vacation Review Form

A vacation review form is used by travel agents to give to clients post-travel to help process the highs and lows of their trip and share them with you.

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Travel Questionnaire Form

A Travel Questionnaire Form is a versatile tool designed to gather traveler preferences and requirements, making it ideal for travel agencies and tour operators

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About Travel Booking Forms

Travel booking forms are digital tools designed to streamline the process of reserving travel services, such as flights, hotels, tours, car rentals, and vacation packages. These forms are commonly used by travel agencies, tour operators, hotels, and even individual travel planners to collect essential information from clients, including travel dates, destinations, preferences, and payment details. Travel booking forms can be tailored for a variety of scenarios, from group tour registrations and business travel requests to custom itinerary planning and airport transfer bookings. By digitizing the booking process, these forms help reduce manual errors, speed up response times, and provide a seamless experience for both service providers and travelers.

With Jotform, users can easily create, customize, and manage travel booking forms without any coding knowledge. Leveraging Jotform’s intuitive drag-and-drop Form Builder, users can add fields for traveler information, integrate secure payment gateways, and set up automated notifications for both clients and staff. Jotform’s extensive template library offers ready-made travel booking forms that can be quickly adapted to suit specific needs, while advanced features like conditional logic and integrations with other business tools help automate workflows and ensure efficient data collection. Whether you’re a travel agency managing hundreds of bookings or a small business offering local tours, Jotform’s travel booking forms provide a flexible, professional solution to simplify your reservation process.

Use Cases of Travel Booking Forms

Travel booking forms can be adapted to a wide range of scenarios, each with unique requirements and benefits. Here’s how different use cases, problem-solving points, potential owners, and creation methods come into play:

1. Possible Use Cases:

  • Flight, hotel, and car rental reservations
  • Group tour or event bookings
  • Custom itinerary requests
  • Airport transfer or shuttle service bookings
  • Business travel requests and approvals
  • Vacation package inquiries
  • Travel insurance applications

2. Problem Solving Points:

  • Eliminates manual paperwork and reduces errors
  • Centralizes booking information for easy management
  • Automates confirmation and notification processes
  • Enables secure online payments and deposits
  • Collects all necessary traveler details upfront, reducing back-and-forth communication

3. Possible Owners and Users:

  • Travel agencies and agents
  • Tour operators and guides
  • Hotels, resorts, and guesthouses
  • Corporate travel managers
  • Event planners and destination management companies
  • Individual travel consultants

4. Differences of Creation Methods:

  • Flight Booking Forms: Require fields for departure/arrival locations, dates, passenger details, and seat preferences.
  • Hotel Booking Forms: Focus on check-in/check-out dates, room types, guest information, and special requests.
  • Tour Registration Forms: Include group size, activity preferences, dietary restrictions, and emergency contacts.
  • Business Travel Forms: May need approval workflows, cost centers, and travel policy acknowledgments.
  • Custom Itinerary Forms: Allow for open-ended requests and detailed travel preferences.

In summary, travel booking forms can be tailored to fit a variety of travel-related services, with each use case requiring specific fields and workflows to ensure a smooth booking experience.

How to Create a Travel Booking Form

Creating a travel booking form with Jotform is a straightforward process that can be customized to fit any travel service scenario, from simple hotel reservations to complex multi-service itineraries. Here’s a step-by-step guide to building an effective travel booking form that meets your business needs and enhances the customer experience:

1. Choose Your Starting Point:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Select “Form” and decide whether to start from scratch or use one of Jotform’s 10,000+ templates. For travel bookings, you’ll find templates for hotel reservations, tour registrations, and more.

2. Select the Appropriate Layout:

  • Choose between Classic Form (all questions on one page) or Card Form (one question per page). For longer or more detailed bookings, Card Form can provide a guided, user-friendly experience.

3. Add Essential Form Elements:

  • Use the drag-and-drop Form Builder to add fields such as:
  • Traveler’s name and contact information
  • Travel dates and destinations
  • Service selection (flight, hotel, car rental, tour, etc.)
  • Number of travelers or rooms
  • Special requests or preferences
  • Payment fields (integrate with gateways like PayPal or Stripe)
  • Terms and conditions acknowledgment
  • Emergency contact details

4. Customize for Your Use Case:

  • For group tours, add fields for group size, dietary needs, and activity preferences.
  • For business travel, include approval sections, cost center codes, and policy agreements.
  • For custom itineraries, provide open-ended fields for detailed requests.

5. Design and Branding:

  • Click the Paint Roller icon to access the Form Designer.
  • Adjust colors, fonts, and add your company logo to match your brand identity.
  • Apply a professional theme or customize the layout for a polished look.

6. Set Up Notifications and Automations:

  • In the Settings menu, configure email notifications for both your team and the traveler.
  • Set up autoresponder emails to confirm bookings and provide next steps.
  • Use conditional logic to show or hide fields based on user selections (e.g., only display flight details if “Flight Booking” is selected).

7. Publish and Share:

  • Click “Publish” to generate a shareable link or embed the form on your website.
  • Share the form via email, social media, or QR code for easy access.

8. Test and Manage Submissions:

  • Preview the form and submit a test entry to ensure all workflows function correctly.
  • Monitor and manage bookings in Jotform Tables, where you can filter, search, and export data as needed.

By following these steps, you can create a travel booking form that not only collects all necessary information but also automates confirmations, payments, and data management—saving time for both you and your clients.

Frequently Asked Questions

1. What is a travel booking form?

A travel booking form is an online form used to collect information from clients who wish to reserve travel services such as flights, hotels, tours, or transportation. It streamlines the booking process by gathering all necessary details in one place.

2. Why are travel booking forms important for travel agencies?

They help agencies efficiently manage reservations, reduce manual errors, automate confirmations, and provide a professional, seamless experience for clients.

3. What information is typically collected in a travel booking form?

Common fields include traveler names, contact details, travel dates, destinations, service preferences, payment information, and special requests.

4. Are there different types of travel booking forms?

Yes, forms can be tailored for specific services like flight bookings, hotel reservations, tour registrations, car rentals, and custom itineraries, each requiring unique fields.

5. Who can use travel booking forms?

Travel agencies, tour operators, hotels, event planners, corporate travel managers, and even individual consultants can use these forms to manage bookings.

6. How do travel booking forms help with payment processing?

By integrating secure payment gateways, these forms allow clients to pay deposits or full amounts online, ensuring a smooth and secure transaction process.

7. Is the information submitted through travel booking forms secure?

Yes, reputable form builders like Jotform use encryption and comply with data privacy regulations to protect sensitive client information.

8. Can travel booking forms be customized for group or business travel?

Absolutely. Forms can include fields for group size, business approval workflows, cost centers, and other details specific to group or corporate travel needs.