Membership Forms

Club Membership Registration Form

A Club Membership Registration Form is a form template designed to streamline the process of registering new members for a club or organization.

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Signup Form

A signup form template is useful for businesses or individuals who are looking to gather email addresses. Customize this template without coding!

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Church Membership Form

A church membership form is a document that contains a record of church members and their information.

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Referral Program Form

If you want to get referrals, you can use this free referral program template. You can get more referrals and keep more existing customers by using this customer referral template. This referral program form is the best form for the referral system. This program referral form template allows gathering clients' name, email and number and referral details such as referral name, email, number, and comments about the referral.

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Choir Signup Form

For more people to join your choir you can use this simple signup form which collects applicant personal and contact information with their vocal range. You can customize the template through a variety of tools and integrations.

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Participant Application Form

A participant application form is a document required for joining an event or activity. No coding!

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Membership Registration Form PayPal

This is a membership registration form with PayPal button. You can collect name, address, email, phone number, occupational affiliations, special skills by using this PayPal registration form. In addition, the users can select membership options as professional associate or student associate. You can receive the payment with PayPal button.

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Gym Membership Form

Gym Membership Form that eases the process of collecting, processing and managing client registrations by simply providing them with the membership information, collecting their personal information and emergency contact details.

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Newsletter Subscription Form

A simple Newsletter Subscription Form which collects customer contact information with their desired subscription type and payment preference as either PayPal or Check / Postal.

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2020 IMA PANP Association Membership Application Form

An association membership application form is used by non-profit organizations to obtain information about members.

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Wellness Coaching Questionnaire

A Wellness Coaching Questionnaire is used by fitness coaches to help clients get the information they need for improving their health and fitness. No coding!

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Judo Club Membership Registration Form

This is a martial arts registration form with club rules, waiver, privacy policy, and payment policy. By using this martial arts registration form template you can collect member information such as name, birth date, parent's name, phone number, emergency contact, emergency contact phone number. Also, this martial arts contract template includes the member's signature.

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Rotary Club Membership Application Form

A rotary membership application to accept applications by asking them to provide their reason for joining and previous affiliations and let applicants know in advance of their privileges and responsibilities.

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Student Sports Registration Form

A student sports registration form is used by parents to register their kids for sports teams. No coding!

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Leadership Forum Membership Form

Create a detailed membership questionnaire for insight into members' backgrounds and expertise.

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Student Leadership Application Form

Use this leadership application template to let students join your organization and allow them to serve their church, school or community. This student leader application comes with an expectation and agreement section where students have to read and agree before they can proceed to other required pages. This student leadership application allows you to get the student's personal information including their background which would help you to screen them. Use this leadership application form and help students grow their leadership skills and to be a good citizen of their community.

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Rotary Membership Form

Get rotary memberships easily with the online form. Make the experience of apply to your rotary club as easy as possible.

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Fitness Flyer Form

Great way to gather information from users who wants to enroll in fitness programs

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Membership Nomination Form

A membership nomination form particularly on graduating students for joining a group or organization.

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Members Joining Form

The International Youth of Unity Member's Joining Form is a form used by the International Youth of Unity organization to allow individuals to join the group

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School Sports Clinic Enrollment Form

Get students signed up for extracurricular sports with a free School Sports Clinic Enrollment Form. Easy to customize and share. Accept payments online.

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Club Registration

A club registration form is used by organizations to track memberships, receive payment, and organize events.

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Membership Cancellation Request Form

Whether you work at Anytime Fitness or are a member, this free membership cancellation request form template is ideal for asking customers to end their membership.

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Club Membership Registration Form

A Club Membership Registration Form is a form template designed to streamline the process of registering new members for a club or organization.

Church Membership Form

A church membership form is a document that contains a record of church members and their information.

Alumni Registration Form

An Alumni Registration Form is used to collect information from alumni, including contact information, degree information, and donations. Collect and track Alumni Registration Forms with ease!

Participant Application Form

A participant application form is a document required for joining an event or activity. No coding!

Membership Application Form

A membership application form (or membership form) is a document used by social and recreational organizations to collect information from prospective members.

Signup Form

A signup form template is useful for businesses or individuals who are looking to gather email addresses. Customize this template without coding!

Choir Signup Form

For more people to join your choir you can use this simple signup form which collects applicant personal and contact information with their vocal range. You can customize the template through a variety of tools and integrations.

Participant Application Form

A participant application form is a document required for joining an event or activity. No coding!

About Membership Forms

Membership forms are essential tools for organizations, clubs, associations, gyms, and other groups that require individuals to sign up, join, or renew their membership. These forms are designed to collect vital information from prospective or existing members, such as contact details, membership type, payment preferences, and consent to terms and conditions. Membership forms can be used for a variety of purposes, including new member registration, annual renewals, event participation, or updating member records. They help streamline the onboarding process, ensure accurate record-keeping, and facilitate communication between organizations and their members.

With Jotform, creating and managing membership forms becomes effortless and highly customizable. Leveraging Jotform’s intuitive drag-and-drop Form Builder, users can quickly design forms tailored to their organization’s needs—no coding required. Jotform offers a wide range of ready-to-use templates, secure payment integrations, and advanced features like conditional logic and autoresponder emails. This allows organizations to automate data collection, manage submissions efficiently, and provide a seamless experience for both administrators and members. Whether you’re running a small club or a large association, Jotform’s membership forms help you simplify membership management and enhance engagement.

Use Cases of Membership Forms

Membership forms serve a diverse range of organizations and purposes, each with unique requirements and challenges. Here’s how different use cases, problem-solving points, potential users, and creation methods come into play:

1. Possible Use Cases:

  • New member registration for clubs, gyms, or professional associations
  • Membership renewals for existing members
  • Event or program sign-ups exclusive to members
  • Volunteer or committee membership applications
  • Subscription-based service enrollments

2. Problem Solving Points:

  • Streamlining the onboarding process for new members
  • Automating membership renewals and reminders
  • Collecting accurate and up-to-date member information
  • Integrating payment collection for membership fees
  • Ensuring compliance with privacy and consent requirements

3. Possible Owners and Users:

  • Club managers, association administrators, and gym owners
  • Nonprofit organizations and community groups
  • Event coordinators and program directors
  • HR departments managing employee memberships or benefits

4. Differences of Creation Methods:

  • New Member Registration: Forms typically include personal details, contact information, membership type selection, and payment fields.
  • Renewal Forms: Focus on confirming or updating existing information, payment for renewal, and agreement to updated terms.
  • Event Sign-Ups: May require member ID verification, event-specific preferences, and RSVP options.
  • Volunteer Applications: Include sections for skills, availability, and background checks.
  • Subscription Services: Emphasize recurring payment setup and service preferences.

In summary, membership forms can be tailored to fit a wide array of organizational needs, with content and fields varying based on the specific use case and audience.

How to Create a Membership Form

Creating a membership form with Jotform is a straightforward process that can be customized to suit any organization’s requirements, whether you’re onboarding new members, managing renewals, or collecting event registrations. Here’s a step-by-step guide to help you design an effective membership form using Jotform’s powerful features:

1. Start with the Right Template or a Blank Form:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and either start from scratch or select a membership form template from Jotform’s extensive library.
  • Decide on the layout: Classic Form (all questions on one page) or Card Form (one question per page).

2. Add Essential Form Elements:

  • Use the drag-and-drop Form Builder to add fields such as:
  • Name, email, phone number, and address
  • Membership type (e.g., individual, family, corporate)
  • Payment integration (PayPal, Stripe, etc.) for membership fees
  • Consent checkboxes for terms and privacy policies
  • Custom fields for member interests, skills, or preferences
  • For renewals, pre-fill or allow updates to existing information.

3. Customize the Form Design:

  • Click the Paint Roller icon to access the Form Designer.
  • Adjust colors, fonts, and layout to match your organization’s branding.
  • Add your organization’s logo and personalize the form’s appearance for a professional touch.

4. Set Up Conditional Logic and Automation:

  • Use conditional logic to show or hide fields based on user selections (e.g., display payment fields only for paid memberships).
  • Set up autoresponder emails to confirm submissions and notify administrators of new applications or renewals.

5. Integrate Payment and Data Management:

  • Connect your preferred payment gateway to securely collect membership fees.
  • Enable automatic data storage in Jotform Tables for easy management and tracking of member information.

6. Publish and Share Your Form:

  • Click “Publish” to generate a shareable link or embed the form on your website.
  • Distribute the form via email, social media, or QR code to reach your target audience.

7. Test and Monitor Submissions:

  • Use the Preview feature to test the form’s functionality.
  • Monitor submissions in real-time and use advanced search and filtering to manage large member databases.

By following these steps, you can create a membership form that not only simplifies the registration and renewal process but also enhances the overall experience for your members and administrators. Jotform’s flexible tools ensure your form meets the unique needs of your organization, whether you’re managing a small club or a large association.

Frequently Asked Questions

1. What is a membership form?

A membership form is a digital or paper document used by organizations to collect information from individuals who wish to join, renew, or participate in a group, club, or association.

2. Why are membership forms important for organizations?

Membership forms help organizations efficiently gather and manage member data, process payments, and ensure compliance with privacy and consent regulations.

3. What information is typically collected on a membership form?

Common fields include name, contact details, membership type, payment information, emergency contacts, and agreement to terms and conditions.

4. Are there different types of membership forms?

Yes, there are forms for new member registration, renewals, event sign-ups, volunteer applications, and subscription-based memberships, each tailored to specific needs.

5. Who can use membership forms?

Membership forms are used by clubs, gyms, professional associations, nonprofits, community groups, and any organization that manages a member base.

6. How do membership forms help with privacy and data protection?

Well-designed forms include consent checkboxes and privacy policy links, ensuring members are informed about how their data will be used and stored securely.

7. Can membership forms handle online payments?

Yes, many membership forms integrate with secure payment gateways, allowing organizations to collect membership fees or donations directly through the form.

8. What are the benefits of using online membership forms over paper forms?

Online forms streamline data collection, reduce manual errors, enable instant submissions, automate notifications, and make it easier to manage and update member records.