Safety Inspection Forms

53 Templates

Food Safety Checklist

A food safety checklist is a list of safety standards and controls that can be used to ensure the food that is produced, handled, and served is safe to eat.

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Workplace Safety Inspection Checklist

A workplace safety inspection checklist is a document that is used to perform an assessment to find out the level of safety existing in a place of work.

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Environmental Inspection Checklist

An environmental inspection checklist is a survey to assess the environmental and safety standards of a building or a facility.

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Equipment Inspection Form

An equipment inspection form is a document intended to provide information for preventative maintenance, record the results of the inspection, and set out the conditions for ensuring the equipment is returned in a safe and fit state.

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COVID 19 Cleaning And Disinfection Log Template

Reopening your business? Prevent the spread of disease with our free cleaning and disinfection log. Easy to customize. Works on any device. No coding.

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Smoke Detector Inspection Form 

A smoke detector inspection form is a questionnaire used by fire safety experts to inspect a building’s fire safety system. No coding!

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Safety Suggestion Form

A safety suggestion form is used by an employee to propose a new way to improve workplace safety.

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Heavy Equipment Checklist

A heavy equipment checklist is used to determine the condition of a machine used in construction.

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Warehouse Inspection Checklist

A Warehouse Inspection Checklist is a form template designed to help warehouse owners, workers, and inspectors conduct thorough inspections of warehouse conditions and ensure compliance with safety standards

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ISO Container Inspection Checklist

An ISO container inspection checklist is used by shipping companies to check if the ISO container’s condition meets the requirements of ISO standards.

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First Aid Kit Inspection Form

A first aid kit inspection form is used by emergency service employees to survey and inspect first aid kits in an office space, school, or large facility.

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Safety Harness Inspection Checklist

A safety harness inspection checklist is used by companies and organizations to ensure the safety of all workers that are using harnesses and other personal protective equipment.

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Ladder Inspection Form

A Ladder Inspection Form is a document that is used as a checklist in managing and handling an inspection of the ladder.

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Fire Drill Checklist

A fire drill checklist is a document used by businesses and organizations to prepare the staff and make sure that everyone involved is aware of the drill’s procedures.

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Pre Pour Inspection Checklist

A Pre Pour Inspection Checklist is a document used to verify the quality of a concrete pour in areas such as building foundations, roads, and sidewalks.

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Excavation Safety Checklist

An excavation safety checklist is a list of safety concerns and precautions required by contractors when working on a construction site.

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Emergency Exit Light Inspection Form

An emergency exit light inspection form is a questionnaire used by companies to track the maintenance of emergency exit lights. No coding!

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Automotive Shop Safety Checklist

An automotive shop safety checklist is a comprehensive list of safety guidelines and best practices that ensure the safety of employees, customers, and the environment within an automotive shop.

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Daily Job Site Safety Briefing Form

A daily job site safety briefing form is a document used in construction and building sites to ensure that all relevant safety considerations and developments in the site are known and understood by the employees or workers on that site.

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Crane Inspection Checklist

A crane inspection checklist is used in the field of construction to check the crane for safety.

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Facility Safety Inspection Checklist

A facility safety inspection checklist is used by an inspector to conduct a thorough review of a facility to determine its compliance with safety laws and regulations. Keep track of the inspection results with Jotform.

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Hazard Identification Checklist

A hazard identification checklist is a tool for recording hazards that might affect a product or process.

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Pre Job Brief Template

A pre job brief template is a document that outlines all the basic information you need before accepting a job or project.

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Ambulance Driver Checklist Form

An ambulance driver checklist form is a document used by ambulance drivers to ensure all safety measures are followed before a vehicle is taken out on a call.

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About Safety Inspection Forms

Safety Inspection Forms are essential tools used to systematically assess and document the safety conditions of workplaces, equipment, vehicles, facilities, and processes. These forms help organizations identify hazards, ensure compliance with safety regulations, and implement corrective actions to prevent accidents or injuries. Common use cases include workplace safety audits, fire safety inspections, equipment maintenance checks, construction site assessments, and health and sanitation reviews. By standardizing the inspection process, these forms enable safety officers, facility managers, and supervisors to maintain a safe environment and demonstrate due diligence in meeting regulatory requirements.

With Jotform, users can easily create, customize, and manage Safety Inspection Forms online without any coding knowledge. Leveraging Jotform’s intuitive drag-and-drop Form Builder, users can add specific fields, checklists, and conditional logic to tailor forms for different inspection scenarios. Submissions are automatically stored and organized in Jotform Tables, making it simple to track inspection results, generate reports, and follow up on corrective actions. Jotform’s integration capabilities also allow users to connect their forms with other tools, automate notifications, and streamline the entire safety inspection workflow for greater efficiency and compliance.

Use Cases of Safety Inspection Forms

Safety Inspection Forms are versatile and can be adapted to a wide range of industries and scenarios. Their primary function is to help organizations systematically identify risks, document findings, and ensure compliance with safety standards. Here’s how they address different needs:

1. Possible Use Cases:

  • Workplace safety audits (offices, factories, warehouses)
  • Construction site inspections
  • Fire safety and emergency equipment checks
  • Vehicle and fleet safety inspections
  • Food safety and sanitation reviews
  • Environmental and health compliance assessments
  • Laboratory and chemical storage inspections

2. Problem Solving Points:

  • Standardize inspection procedures to ensure consistency
  • Identify hazards and non-compliance issues early
  • Document findings for accountability and regulatory purposes
  • Facilitate timely corrective actions and follow-ups
  • Provide evidence of compliance during audits

3. Possible Owners and Users:

  • Safety officers and compliance managers
  • Facility and operations managers
  • Construction supervisors
  • Environmental health and safety (EHS) teams
  • Quality assurance personnel
  • Third-party inspectors and auditors

4. Differences of Creation Methods:

  • Content and Fields: Forms for equipment inspections may include serial numbers, maintenance logs, and condition ratings, while fire safety forms might focus on extinguisher checks, alarm tests, and evacuation routes.
  • Customization: Construction site forms may require photo uploads and digital signatures, whereas food safety forms might need temperature logs and sanitation checklists.
  • Conditional Logic: Some forms may use conditional fields to display additional questions based on previous answers (e.g., if a hazard is found, prompt for corrective action details).

In summary, Safety Inspection Forms can be tailored to fit the unique requirements of any safety-related scenario, ensuring thorough documentation and proactive risk management.

How to Create a Safety Inspection Form

Creating a Safety Inspection Form with Jotform is a straightforward process that allows you to customize your form for any inspection scenario, whether it’s for workplace safety, equipment checks, or regulatory compliance. Here’s a step-by-step guide to help you design, implement, and manage your safety inspection process efficiently:

1. Start with the Right Template or a Blank Form

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and either start from scratch or select from Jotform’s extensive library of Safety Inspection Form templates.
  • If starting from scratch, decide between a Classic Form (all questions on one page) or a Card Form (one question per page).

2. Customize the Form Layout and Branding

  • Upload your organization’s logo and update the form name to reflect the specific inspection (e.g., “Monthly Fire Safety Inspection”).
  • Use the Form Designer to adjust colors, fonts, and themes to match your company’s branding.

3. Add Relevant Form Elements

Click on the “Add Element” menu to drag and drop essential fields:

  • Basic fields: Inspector name, date, location, department
  • Checklists: For items to be inspected (e.g., fire extinguishers, emergency exits, PPE)
  • Dropdowns or multiple-choice fields: For compliance status (e.g., Pass/Fail, Satisfactory/Unsatisfactory)
  • Long text fields: For comments, observations, or corrective actions
  • File upload: To attach photos or supporting documents
  • Signature field: For inspector and supervisor sign-off
  • Use conditional logic to display follow-up questions if an issue is detected (e.g., “Describe the hazard” if “Non-compliant” is selected).

4. Integrate with Other Tools and Set Up Notifications

  • Connect your form to Jotform Tables for automatic data storage and easy tracking of inspection results.
  • Set up email notifications to alert relevant personnel when an inspection is submitted or when corrective action is required.
  • Integrate with project management or compliance software as needed.

5. Publish and Share Your Form

  • Click “Publish” to generate a shareable link or embed the form on your company’s intranet.
  • Distribute the form to inspectors via email, QR code, or mobile devices for on-site use.

6. Test and Refine Your Form

  • Use the Preview feature to test the form’s functionality and ensure all fields and logic work as intended.
  • Make adjustments based on feedback from inspectors or compliance teams.

7. Manage and Analyze Submissions

  • Access all inspection data in Jotform Tables, where you can filter, sort, and export results.
  • Use the data to generate reports, track trends, and ensure timely follow-up on identified issues.

By following these steps, you can create a comprehensive Safety Inspection Form that streamlines your inspection process, enhances compliance, and supports a safer work environment.

Frequently Asked Questions

1. What is a Safety Inspection Form?

A Safety Inspection Form is a structured document used to assess and record the safety conditions of a workplace, equipment, or facility. It helps identify hazards, ensure compliance with regulations, and document corrective actions.

2. Why are Safety Inspection Forms important?

They are crucial for maintaining a safe environment, preventing accidents, and demonstrating compliance with legal and industry standards. Regular inspections help organizations proactively address risks.

3. What information is typically included in a Safety Inspection Form?

Common fields include inspector details, date and location, checklists of items to inspect, compliance status, comments or observations, corrective actions, and signatures.

4. Are there different types of Safety Inspection Forms?

Yes, forms can be tailored for various purposes such as fire safety, equipment maintenance, construction site inspections, food safety, and environmental compliance.

5. Who should use Safety Inspection Forms?

Safety officers, facility managers, supervisors, quality assurance teams, and third-party auditors commonly use these forms to conduct and document inspections.

6. How do Safety Inspection Forms help with regulatory compliance?

They provide a documented record of inspections, findings, and corrective actions, which can be presented during audits to demonstrate adherence to safety regulations.

7. Can Safety Inspection Forms be used on mobile devices?

Yes, digital forms created with platforms like Jotform are mobile-friendly, allowing inspectors to complete and submit forms on-site using smartphones or tablets.

8. How is privacy and data security handled with Safety Inspection Forms?

When using online platforms like Jotform, data is securely stored and can be protected with encryption, access controls, and compliance with privacy regulations such as GDPR.