Employee Information Forms

218 Templates

Employee Information Form

An Employee Information Form is a form template designed to help companies record and catalog essential employee details for their database

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Artist Information Registration Form

Want that artistic gig? Screen the next participant that will put their talent out there with our form! Allows for modification to fit band members.Perfect for recruiters. PayPal integrated payment for donations.

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Screening Checklist For Visitors And Employees

Prevent the spread of COVID-19 with a free Screening Checklist for Visitors and Employees. Ideal for hospitals or other organizations staying open during the crisis.

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Employee End Of Day Report

An Employee End of Day Report is a form template designed to track employee progress and keep a record of daily accomplishments

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New Employee Details Form

Accelerate and improve your new recruiting process with the new employee details form that provides all the necessary information. No code required!

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Time Off Request Form

The Time Off Request Form allows to track employee time off requests on a daily basis, where employees enter their contact information, start and end date of their leave, time interval information and further comments if any.

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Medical Employment Information Form

Here is an Employee Medical History Form that can be used to create an employee medical information database which provides employee contact information along with emergency contact information and medical insurance details.

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Sickness Leave Form

Apply for a sickness leave to your employer by using this Sickness Leave Form. This form should be approved by your supervisor so that the payroll will use your remaining leave credits.

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Personal Data Sheet

A Personal Data Sheet is a form template designed to collect details about a person from an organization.

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Employee Availability Form

An Employee Availability Form is a form template designed to log and collect information about an employee's availability

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Employee Travel Authorization Form

Get authorization from your company to travel and attend a conference, seminar, auditing, or inspection by using this Employee Travel Authorization Form. This form can be embedded on ay webpage using the embed code.

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Employee Registration Form

An employee registration form is used by companies to recruit new employees. Inspire the next generation of talent with your company by recruiting with a free Employee Registration Form.

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Recruitment Requisition Form

A Recruitment Requisition Form is a document used to record the desired requisition for open job positions in an organization, business, or private sector.

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Feature Artist Registration Form

Want to know the artist info? These templates are for Music and media industry. fill out this template in order to know them better and let them registered on entry for the Invitation.

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Work Permit Application Form

A Work Permit Application Form is a document that is used when applying for permission to work.

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Employee Change Form

Change the employment status of an employee smoothly by using this Employee Change Form. This form template contains all necessary information when updating or changing the status of an employee.

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Travel Expense Reimbursement Form

A travel expense reimbursement form is used by organizations to reimburse employees for travel-related expenses.

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Employee Emergency Contact Form

Gather emergency contact information for employees. Free online form for HR. Easy to customize and embed. Integrate with 100+ apps. No coding.

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Work Release Form

Generate work release forms online. Gather e-signatures. Customize with no coding. Download, print, or share with employers as a PDF. Great for medical professionals.

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Security Guard Job Application Form

A security guard job application form is used by security agencies to collect details from applicants and review them before assigning them to a position. Easy to use. No coding.

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Military Leave Form

A Military Leave Form is a form template designed to notify the HR department of upcoming military service

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Employee Attendance Form

An Employee Attendance Form is a form template designed to streamline the process of monitoring attendance within organizations.

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Employee Payroll Change Form

An employee payroll change form is a document, often used by human resources personnel, which details a change made to an employee's pay rate. No coding!

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Staff Leave Application Form

A staff leave application form is used by companies to collect leave application details from employees.

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About Employee Information Forms

Employee Information Forms are essential tools used by organizations to collect, organize, and manage key details about their workforce. These forms typically gather personal data, contact information, emergency contacts, job titles, employment history, and other relevant employment details. They play a crucial role in onboarding new hires, updating existing employee records, and ensuring compliance with HR policies and legal requirements. Use cases range from initial onboarding and benefits enrollment to annual record updates and internal audits, making these forms indispensable for HR departments, managers, and business owners.

With Jotform, creating and managing Employee Information Forms becomes a seamless, efficient process. Jotform’s no-code Form Builder allows users to quickly design custom forms tailored to their organization’s needs, using a drag-and-drop interface and a wide selection of ready-made templates. Users can easily add or modify fields, integrate with HR software, and automate data collection. Submissions are securely stored and can be accessed or exported for further processing, streamlining HR workflows and reducing manual paperwork. Jotform’s advanced features, such as conditional logic and automated notifications, further enhance the employee data management process.

Use Cases of Employee Information Forms

Employee Information Forms serve a variety of purposes within organizations, addressing different HR and administrative needs. Here’s how they can be utilized, who benefits from them, and how their content may vary:

1. Possible Use Cases:

  • New employee onboarding to collect essential personal and job-related information.
  • Updating existing employee records for compliance or internal audits.
  • Emergency contact information collection for workplace safety.
  • Benefits enrollment and payroll setup.
  • Internal transfers or promotions requiring updated job details.
  • Exit interviews and offboarding documentation.

2. Problem Solving Points:

  • Centralizes employee data for easy access and management.
  • Reduces paperwork and manual data entry errors.
  • Ensures compliance with labor laws and company policies.
  • Facilitates quick response in emergencies with up-to-date contact information.
  • Streamlines HR processes, saving time and resources.

3. Possible Owners and Users:

  • HR managers and staff.
  • Department heads and supervisors.
  • Small business owners.
  • Employees themselves (for self-service updates).

4. Differences of Creation Methods:

  • Onboarding forms may include fields for personal details, tax information, and direct deposit setup.
  • Emergency contact forms focus on immediate contacts and medical information.
  • Update forms may only require fields that have changed, such as address or phone number.
  • Offboarding forms might include exit interview questions and asset return checklists.

In summary, Employee Information Forms are versatile tools that can be tailored to fit a wide range of HR scenarios, with content and structure varying based on the specific use case.

How to Create an Employee Information Form

Creating an Employee Information Form with Jotform is a straightforward process that can be customized to fit any HR scenario, from onboarding to record updates. Here’s a step-by-step guide to help you design, implement, and manage your form effectively:

1. Define Your Use Case and Required Information:

  • Identify the purpose of your form (e.g., onboarding, record update, emergency contact).
  • List the specific data you need to collect, such as personal details, job title, department, contact information, emergency contacts, and any other relevant fields.

2. Start Building Your Form:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and decide whether to start from scratch or use one of Jotform’s 10,000+ templates. For Employee Information Forms, you’ll find several HR-specific templates to jumpstart your process.
  • Select your preferred layout: Classic Form (all questions on one page) or Card Form (one question per page).

3. Add and Customize Form Elements:

  • Use the drag-and-drop Form Builder to add fields such as Name, Address, Phone Number, Email, Position, Department, Start Date, and Emergency Contact.
  • For onboarding, include fields for tax information, direct deposit, and benefits selection.
  • For updates, focus on fields that may change, like address or phone number.
  • Add widgets for file uploads (e.g., ID documents), e-signatures, or date pickers as needed.

4. Personalize the Form Design:

  • Click the Paint Roller icon to access the Form Designer.
  • Adjust colors, fonts, and themes to match your company’s branding.
  • Add your organization’s logo for a professional touch.

5. Set Up Email Notifications and Data Management:

  • In the Settings menu, configure email notifications to alert HR staff of new submissions.
  • Set up autoresponder emails to confirm receipt to employees.
  • Enable conditional logic to show or hide fields based on user responses (e.g., only display benefits options for full-time employees).

6. Publish and Share Your Form:

  • Click “Publish” and copy the form link to share via email, internal portals, or embed on your company’s intranet.
  • Use access settings to control who can view or submit the form.

7. Test and Launch:

  • Preview the form and submit a test entry to ensure all fields and notifications work as intended.
  • Review submissions in Jotform Tables for easy data management and export options.

By following these steps, you can create a tailored Employee Information Form that streamlines HR processes, ensures data accuracy, and enhances the employee experience.

Frequently Asked Questions

1. What is an Employee Information Form?

An Employee Information Form is a document used by organizations to collect and manage essential details about their employees, such as personal information, job roles, and emergency contacts.

2. Why are Employee Information Forms important?

They help HR departments maintain accurate records, ensure compliance with legal requirements, and facilitate efficient communication and benefits administration.

3. What information is typically included in an Employee Information Form?

Common fields include name, address, contact details, job title, department, start date, emergency contacts, and sometimes tax or payroll information.

4. Are there different types of Employee Information Forms?

Yes, forms can be tailored for onboarding, record updates, emergency contacts, benefits enrollment, and offboarding, each with specific fields relevant to the use case.

5. Who should fill out an Employee Information Form?

Typically, new hires complete these forms during onboarding, but existing employees may also update their information as needed.

6. How is employee data kept private and secure?

Organizations should use secure platforms like Jotform, which offers data encryption, access controls, and compliance with privacy regulations to protect sensitive information.

7. Can Employee Information Forms be updated after submission?

Yes, many organizations allow employees to update their information periodically or as changes occur, ensuring records remain current.

8. What are the benefits of using digital Employee Information Forms over paper forms?

Digital forms streamline data collection, reduce errors, enable easy updates, and provide secure, centralized storage for quick access and reporting.