Appointment Forms

234 Templates

Appointment Request Form

An appointment request form is used by medical practices to collect patient information, such as name, address, and contact details, to make a health appointment.

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Online Doctor Appointment Form

An online doctor appointment form is used by medical practices to schedule medical appointments through the practice website.

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Free Client Consultation

A Free Client Consultation form template is designed to streamline the process of collecting client information and scheduling appointments for consultants and small business owners.

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Request An Appointment Form

A request an appointment form is a generic appointment request form mainly used by medical practices to request new clients to make an appointment with a medical professional.

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Appointment Form

An appointment form is a form used by professionals to book time with their client (such as a doctor's office, law office or solicitor's office).

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Tutor Appointment Form

Schedule appointments for your tutoring sessions. Free appointment form for tutors. Easy to customize and embed. Works on any device. No coding required.

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Hairdressers Appointment Request Form

Planning to open a hair salon or do you own a salon business? Promote your services and get more customers appointments easily through this hairdresser appointment form. This hair salon form collects contact information and your clients can select service required, stylist, date, time.

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Waxing Consent & Appointment Form

Free template for waxing salons. Book appointments easily. Get e-signatures. Easy to customize and embed. 100+ integrations, including Google Calendar. No coding.

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Eyelash Extension Consent & Appointment Form

Schedule eyelash extension appointments. Get signatures online. Free consent and appointment form template. Easy to customize and embed. No coding.

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Microblading Consent & Appointment Form

Microblading Consent & Appointment Form is a document that is completed by the customer who wishes to undergo consent procedures and wants to take appointment.

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Car Service Booking Form

Help the customer schedule or book an appointment for car service by using this Car Service Booking Form. This form template is mainly used for car repair and maintenance.

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Schedule A Zoom Meeting Form

Let coworkers or clients schedule Zoom meetings directly through your website. Add new registrants automatically. Automate your workflow today!

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Photo Shoot Booking Form

Use this form to allow your customers to pre-book their photography session. This is the most effective way to drive more customers and organize your work.

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Car Wash Appointment Form

A car wash appointment form is used to schedule an appointment for a car wash. Customers can book appointments online through your website using our online car wash appointment form. No coding!

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Nail Technician Client Consultation Form

Know more about your client's preference in terms of nail care by using this Nail Technician Client Consultation Form. This form can be accessed on any device including mobiles and tablets.

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Hair Consultation Form

Know your client's needs and preferences by having them fill up this Hair Consultation Form before scheduling an appointment. This form can be accessed on any desktop, laptop, or mobile device.

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Eye Prescription Form

An eye prescription form is a form template designed to help eye doctors record and refer to their patients' prescription information

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Hair Salon Client Intake Form

A Hair Salon Client Intake Form is a form template designed to gather essential new client information and appointment preferences.

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COVID 19 Vaccine Appointment Form

A COVID-19 vaccine appointment form is used by medical practices to schedule COVID-19 vaccine appointments. It’s been a long time coming, and patients are anxious to get their vaccines administered as quickly as possible — so make the scheduling process as seamless as possible with Jotform’s free online COVID-19 Vaccine Appointment Form. Just customize the form to match your practice, opt for HIPAA friendly features to keep patient data secure, embed the form in your website or share it with a link, and start collecting bookings online. Use Jotform’s drag-and-drop Form Builder to quickly add your appointment slots to the calendar widget, which automatically makes bookings unavailable once they have been booked by a previous patient — a great way to avoid double-booking! You can also upload your logo, include extra questions, and further personalize the design — or sync submissions to third-party apps like Google Calendar, Google Sheets, and Slack with our 100+ free form integrations! Improve the way you book appointments for your practice with Jotform’s online COVID-19 Vaccine Appointment Form.

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Make An Appointment Request

Allow your customers to request an appointment time with this simple request form.

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Waitlist Form

A waitlist form is used to manage and organize a customer’s waitlist in a restaurant or other business. Use this template to make the progress easier. No coding!

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Cleaning Service Online BookingScheduling

Online quoting, pricing and booking form that can be integrated to work with your own scheduling system. House Cleaning Maid service

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Appointment Schedule Template

An appointment schedule template is an online document that helps the user to schedule an appointment with the company or business.

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Zoom Appointment Form

Schedule Zoom appointments directly through your website. Great for telemedicine. Optional HIPAA compliance features. Accept payments with no extra fees.

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About Appointment Forms

Appointment forms are digital tools designed to streamline the process of scheduling meetings, consultations, interviews, or any type of appointment between service providers and clients. These forms are commonly used by healthcare professionals, salons, educational institutions, consultants, and businesses that require organized time management for their services. By collecting essential information such as preferred dates, times, contact details, and specific service requests, appointment forms help reduce scheduling conflicts, minimize no-shows, and improve overall efficiency. Whether you’re managing a busy clinic, coordinating interviews, or booking personal training sessions, appointment forms provide a structured way to handle bookings and keep your calendar organized.

With Jotform, creating and managing appointment forms becomes effortless and highly customizable. Leveraging Jotform’s no-code, drag-and-drop Form Builder, users can quickly design forms tailored to their unique scheduling needs. The platform offers a wide range of ready-to-use templates, integration with popular calendar and payment systems, and advanced features like conditional logic and automated notifications. This means you can collect, organize, and manage appointment requests seamlessly, ensuring a smooth experience for both you and your clients. Jotform’s appointment forms are the perfect starting point for automating your scheduling workflow and enhancing your service delivery.

Use Cases of Appointment Forms

Appointment forms are versatile and can be adapted to suit a variety of industries and scheduling needs. Their primary function is to solve the challenges of manual booking, double-booking, and inefficient communication. Here’s how appointment forms can be used, who can benefit from them, and how their content may differ:

1. Possible Use Cases:

  • Medical and dental clinics for patient appointments
  • Salons and spas for service bookings
  • Educational institutions for parent-teacher meetings or student advising
  • Consultants and freelancers for client sessions
  • Fitness trainers and wellness coaches for class or session scheduling
  • Corporate HR for interview scheduling
  • Event organizers for vendor or attendee appointments

2. Problem Solving Points:

  • Eliminates back-and-forth communication by allowing clients to self-schedule
  • Reduces administrative workload and human error
  • Minimizes double-bookings and scheduling conflicts
  • Sends automated reminders to decrease no-shows

3. Possible Owners and Users:

  • Healthcare providers, clinic administrators
  • Salon and spa owners
  • School administrators, teachers, counselors
  • Consultants, coaches, freelancers
  • HR professionals, recruiters
  • Event coordinators

4. Differences of Creation Methods:

  • Medical Appointments: May require fields for insurance information, reason for visit, and medical history.
  • Salon Bookings: Might include service selection, stylist preference, and add-on options.
  • Educational Meetings: Could request student details, grade level, and preferred meeting format (in-person/virtual).
  • Consultations: Often need a description of the issue or topic, preferred communication method, and time zone.
  • Event Appointments: May ask for company name, booth number, and specific time slots.

In summary, appointment forms can be tailored to fit any scheduling scenario, with fields and workflows customized to the unique requirements of each industry or use case.

How to Create an Appointment Form

Creating an appointment form with Jotform is a straightforward process that can be adapted to any scheduling scenario, from medical appointments to business consultations. Here’s a step-by-step guide to building an effective appointment form that meets your specific needs:

1. Start with the Right Template or a Blank Form:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and either start from scratch or select from Jotform’s extensive library of appointment form templates.
  • If you start from scratch, decide between a Classic Form (all questions on one page) or a Card Form (one question per page).

2. Add Essential Form Elements:

  • Use the drag-and-drop Form Builder to add fields such as Name, Email, Phone Number, and Appointment Date/Time.
  • For specific use cases, include additional fields:
  • Medical: Insurance details, reason for visit, preferred doctor.
  • Salon: Service selection, stylist preference, add-ons.
  • Education: Student name, grade, meeting type.
  • Consultation: Topic of discussion, preferred communication method.

3. Integrate Appointment Scheduling Widgets:

  • Add Jotform’s Appointment field to allow users to select available time slots.
  • Set your availability, buffer times, and maximum number of appointments per day.
  • Integrate with Google Calendar or other calendar tools for real-time syncing.

4. Customize the Form Design:

  • Click the Paint Roller icon to open the Form Designer.
  • Adjust colors, fonts, and layout to match your brand or organization’s style.
  • Apply a professional theme or create a custom look for your form.

5. Set Up Automated Notifications and Reminders:

  • In the Settings menu, configure email notifications for yourself and confirmation emails for clients.
  • Add autoresponder emails with appointment details and instructions.
  • Enable SMS or additional reminders if needed.

6. Enable Payment Integration (if applicable):

  • For paid appointments, integrate with payment gateways like PayPal, Stripe, or Square.
  • Add fields for service selection and automatically calculate fees.

7. Publish and Share Your Form:

  • Click “Publish” and copy the form link to share via email, website, or social media.
  • Embed the form directly on your website for seamless access.

8. Test and Manage Submissions:

  • Use the Preview feature to test your form and ensure all workflows function correctly.
  • Monitor submissions in Jotform Tables, filter by date or status, and export data as needed.

By following these steps, you can create a customized appointment form that streamlines scheduling, reduces administrative work, and enhances the experience for both you and your clients. Jotform’s flexible tools ensure your form adapts to any appointment scenario, making it easy to manage bookings and grow your business.

Frequently Asked Questions

1. What is an appointment form?

An appointment form is an online tool used to collect information from individuals who want to schedule a meeting, consultation, or service. It helps automate the booking process and ensures all necessary details are captured.

2. Why are appointment forms important for businesses?

Appointment forms help businesses manage their schedules efficiently, reduce double-bookings, minimize no-shows, and provide a professional, organized experience for clients.

3. What information should be included in an appointment form?

Typical fields include name, contact information, preferred date and time, type of service, and any specific requests or notes. Additional fields may be added based on the industry or service.

4. Are there different types of appointment forms?

Yes, appointment forms can be tailored for various industries such as healthcare, beauty, education, consulting, and events, each with unique fields and requirements.

5. Who can use appointment forms?

Anyone who needs to schedule meetings or services can use appointment forms, including doctors, salon owners, teachers, consultants, HR professionals, and event organizers.

6. How do appointment forms help reduce no-shows?

By sending automated confirmation and reminder emails or SMS messages, appointment forms keep clients informed and reduce the likelihood of missed appointments.

7. Is the information submitted through appointment forms secure?

Yes, reputable platforms like Jotform use encryption and secure data storage to protect sensitive information submitted through appointment forms.

8. Can appointment forms be integrated with calendars or payment systems?

Absolutely. Appointment forms can sync with digital calendars (like Google Calendar) and integrate with payment gateways to streamline scheduling and payment collection.