Vehicle Inspection Forms

30 Templates

Weekly Vehicle Inspection Form

Perform weekly police vehicle inspections for your precinct with this free online Vehicle Inspection Form. Easy to customize and fill out on any device.

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Daily Vehicle Inspection Form

A Daily Vehicle Inspection Form is a form template designed to ensure vehicles are safe for daily operation, track wear and tear on company-owned vehicles, and record maintenance needs or mechanical issues.

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Multi Point Vehicle Inspection Form

A Multi-Point Vehicle Inspection form is a document used to check the operating condition of a vehicle. Use this free Multi-Point Vehicle Inspection Form to check the condition of a vehicle before purchasing or renting it.

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Truck Inspection Checklist

A Truck Inspection Checklist is a form template designed to help inspectors, vehicle experts, vehicle repairmen, and vehicle sellers in logging the latest situation of trucks and inspecting the details of the vehicle, especially the condition of its tires, brakes, lights, mirrors, fluids, fuel, or other mechanical components

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Driver PrePost Trip Inspection Form

A driver pre/post trip inspection form is used by truck drivers to track the condition of their vehicles.

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Pre Delivery Inspection Form

A pre delivery inspection form includes a list of items to check out before accepting delivery of a new vehicle. Simply customize the form to your specific needs. No coding!

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Vehicle Appraisal Form

A vehicle appraisal form helps assess how much a used vehicle is worth by giving a dealership a better idea of the vehicle’s condition. Streamline the used car buying process with Jotform!

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Boat Inspection Checklist Form

A boat inspection checklist form is a tool used by vehicle mechanics and technicians to identify defects in a boat’s engine and other components. Use this template to make the process easier. No coding!

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Vehicle Valuation Form

A vehicle valuation form is a form that is used by insurance companies to determine the worth of a damaged vehicle which is not going to be salvaged.

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Heavy Equipment Checklist

A heavy equipment checklist is used to determine the condition of a machine used in construction.

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Monthly Vehicle Inspection Form

A vehicle inspection form is a document that is used by a client or customer of a business or company to present their vehicle upon request. The purpose of the inspection form is to document the condition of the vehicle upon request.

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Bus Inspection Form

A bus inspection form is used by transportation companies such as bus and coach companies, school buses, school districts, and transit authorities to record information about the inspection and maintenance of their fleet.

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Car Show Judging Form

A car show judging form is a questionnaire used by car show judges to rate cars during a car show. Use our free Form Builder to make the Car Show Judging Form your own. Add colors, fonts, logos, and images to the documents.

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Box Truck Inspection Form

A box truck inspection form is used by moving companies to inspect a box truck before its rental. It is easy to get your business organized with this free form. No coding.

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Lyft Inspection Form

A Lyft inspection form is a document used by Lyft or Uber to ensure that their cars meet their requirements and are safe for the road.

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Excavator Operator Evaluation Form

An excavator operator evaluation form is used by construction companies to ensure their employees are keeping up with best practices.

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Golf Cart Daily Inspection Form

A golf cart daily inspection form is used to check the mechanical condition of a golf cart. Customize without coding!

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Straight Truck Pre Trip Inspection Form

A Straight Truck Pre-Trip Inspection Form is a form template designed to ensure safe transportation by identifying and minimizing potential risks

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Excavation Safety Checklist

An excavation safety checklist is a list of safety concerns and precautions required by contractors when working on a construction site.

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Pickup Truck Inspection Form

A pickup truck inspection form is a document used to record the details of a vehicle inspection. Customize this template without coding!

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Crane Inspection Checklist

A crane inspection checklist is used in the field of construction to check the crane for safety.

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Van Maintenance Checklist

A van maintenance checklist is a document that helps van owners keep track of the routine maintenance requirements of a van. Boost your progress via Jotform.

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School Bus Cleaning Checklist Form

A school bus cleaning checklist is a document that allows school administrators and transportation departments to ensure that their buses are completely cleaned after trips to avoid potential risks to students, such as the spread of infections and the accumulation of dust

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About Vehicle Inspection Forms

Vehicle Inspection Forms are specialized documents designed to systematically record the condition, safety, and compliance status of vehicles. These forms are commonly used by automotive professionals, fleet managers, rental agencies, dealerships, and even individual vehicle owners to ensure that vehicles meet regulatory standards and are safe for operation. Typical use cases include pre-purchase inspections, routine maintenance checks, end-of-lease assessments, accident damage reports, and daily fleet safety inspections. By providing a structured checklist, these forms help users identify potential issues, document findings, and maintain a record for future reference or compliance purposes.

With Jotform, users can easily create, customize, and manage Vehicle Inspection Forms online without any coding knowledge. Leveraging Jotform’s intuitive drag-and-drop Form Builder, users can add fields for vehicle details, inspection checklists, photos, signatures, and more. The platform’s extensive template library and integration options streamline the data collection process, making it simple to store, organize, and share inspection results. Whether you’re managing a large fleet or conducting occasional inspections, Jotform’s features ensure efficient, accurate, and accessible vehicle inspection workflows.

Use Cases of Vehicle Inspection Forms

Vehicle Inspection Forms serve a wide range of industries and scenarios, each with unique requirements and challenges. Here’s how these forms can be tailored to different use cases, who typically uses them, and how their content may vary:

1. Possible Use Cases:

  • Pre-purchase Inspections: Used by buyers or dealerships to assess a vehicle’s condition before sale.
  • Routine Maintenance Checks: Employed by fleet managers or service centers to ensure ongoing vehicle safety and performance.
  • Rental Vehicle Inspections: Utilized by rental agencies to document vehicle condition before and after rental periods.
  • Accident or Damage Reports: Used by insurance agents or drivers to record details after an incident.
  • Regulatory Compliance Checks: Required by transportation companies to meet legal safety standards.

2. Problem Solving Points:

  • Ensures thorough and consistent inspections.
  • Reduces liability by maintaining accurate records.
  • Streamlines communication between inspectors, managers, and clients.
  • Facilitates compliance with industry regulations.

3. Possible Owners and Users:

  • Automotive technicians and mechanics
  • Fleet and logistics managers
  • Car rental and leasing companies
  • Insurance adjusters
  • Individual vehicle owners

4. Differences of Creation Methods:

  • Pre-purchase forms may focus on detailed mechanical and cosmetic checks.
  • Routine maintenance forms often include recurring service items and mileage tracking.
  • Rental inspection forms typically have before-and-after checklists and photo upload fields.
  • Accident report forms require fields for incident details, witness statements, and damage photos.
  • Compliance forms may include regulatory checklists and digital signatures.

In summary, Vehicle Inspection Forms can be adapted to fit a variety of needs, ensuring that every inspection is thorough, standardized, and well-documented.

How to Create a Vehicle Inspection Form

Creating a Vehicle Inspection Form with Jotform is a straightforward process that can be tailored to your specific use case, whether you’re managing a fleet, running a rental agency, or conducting individual vehicle checks. Here’s a step-by-step guide to help you design an effective and efficient inspection form:

1. Start with the Right Template or a Blank Form:

  • Visit your Jotform dashboard and click “Create.”
  • Choose “Form” and either start from scratch or select a relevant template from Jotform’s extensive library of Vehicle Inspection Forms.
  • Templates can save time and ensure you include all necessary fields for your specific scenario.

2. Select the Appropriate Layout:

  • Decide between a Classic Form (all questions on one page) for comprehensive inspections or a Card Form (one question per page) for guided, step-by-step checks.

3. Add Essential Form Elements:

  • Use the drag-and-drop builder to include fields such as:
  • Vehicle identification (make, model, year, VIN)
  • Odometer reading
  • Inspection date and inspector’s name
  • Checklist items (tires, brakes, lights, fluids, etc.)
  • Condition ratings (pass/fail, good/fair/poor)
  • File upload for photos of the vehicle or specific issues
  • Signature fields for inspector and/or vehicle owner

4. Customize for Your Use Case:

  • For pre-purchase inspections, add detailed mechanical and cosmetic checklists.
  • For rental agencies, include before-and-after inspection sections and damage documentation.
  • For fleet management, add recurring maintenance items and service history tracking.
  • For accident reports, provide fields for incident description, location, and witness information.

5. Enhance Functionality with Widgets and Integrations:

  • Use widgets for e-signatures, image uploads, or barcode scanning.
  • Integrate with payment gateways if inspection fees are involved.
  • Connect to Jotform Tables or external tools for data management and reporting.

6. Design and Branding:

  • Click the Paint Roller icon to access the Form Designer.
  • Adjust colors, fonts, and add your company logo to match your brand identity.

7. Set Up Notifications and Sharing:

  • Configure email notifications to alert relevant parties of new submissions.
  • Share your form via direct link, email, or embed it on your website for easy access.

8. Test and Launch:

  • Use the Preview feature to test your form’s functionality.
  • Submit a test entry to ensure all data is captured and notifications are working.

By following these steps, you can create a professional, user-friendly Vehicle Inspection Form that streamlines your inspection process, ensures compliance, and keeps your records organized and accessible.

Frequently Asked Questions

1. What is a Vehicle Inspection Form?

A Vehicle Inspection Form is a structured document used to assess and record the condition, safety, and compliance of a vehicle during inspections.

2. Why are Vehicle Inspection Forms important?

They help ensure vehicles are safe, meet regulatory standards, and provide a documented record for liability, maintenance, and compliance purposes.

3. What information is typically included in a Vehicle Inspection Form?

Common fields include vehicle details, inspection date, checklist items (e.g., brakes, lights, tires), condition ratings, photos, and signatures.

4. Are there different types of Vehicle Inspection Forms?

Yes, forms can be tailored for pre-purchase checks, routine maintenance, rental inspections, accident reports, and regulatory compliance.

5. Who uses Vehicle Inspection Forms?

Automotive professionals, fleet managers, rental agencies, insurance adjusters, and individual vehicle owners commonly use these forms.

6. How do Vehicle Inspection Forms help with compliance?

They provide a standardized way to document inspections, making it easier to meet industry regulations and pass audits.

7. Can Vehicle Inspection Forms be used for digital recordkeeping?

Absolutely. Digital forms allow for easy storage, retrieval, and sharing of inspection records, improving efficiency and reducing paperwork.

8. Are Vehicle Inspection Forms secure and private?

When using platforms like Jotform, data is securely stored and can be protected with access controls, ensuring privacy and compliance with data protection regulations.