RSVP Forms

Respond To An Event Now Form

Get attendance details for an event, party, organization etc. with this online form.

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Event Invitation

Invite guests to your next event with a free online invitation form. Customize to match your event theme. Easy to embed and share. No coding.

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Attendance Form

An Attendance Form is a versatile form template designed to facilitate event attendance tracking, employee attendance logging, student attendance records, training and onboarding tracking, volunteer attendance management, and fitness and sports attendance

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Party Invitation Form

A party invitation form is used by event planners or event organizers for all types of parties from dinner parties to pool parties, baby showers to housewarming parties, and more.

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Event RSVP Form

An event rsvp form is a document used to collect contact details and other relevant information from people who are interested in attending an event.

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RSVP Form

An RSVP Form is a form template designed to streamline the event planning process for event planners.

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Party RSVP

Get the party started with an online Party RSVP Form! Whether you’re hosting a birthday party, office event, or fundraiser, you can seamlessly collect RSVPs from any device.

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Christmas Party RSVP Form

Send invitations and confirmations on who will attend the event by using this Christmas Party RSVP Form. This form is simple but contains all the necessary questions in an invitation form.

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Party RSVP Form

Collect party RSVPs online. Easy-to-customize online form. Share or embed in your website. Sync with 100+ apps. Great for birthdays, weddings, and more.

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Patient Health Questionnaire PHQ9

A Patient Health Questionnaire (PHQ9) is a form template designed to allow hospitals to collect comprehensive information from patients for the purpose of diagnosing and assessing their health.

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Wedding Attendance

Arrange the number of people attending to the wedding online and save trees without wasting any paper. Easily find people who will attend to the wedding.

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Non Profit Dinner RSVP Form

Collect RSVPs for your next charity dinner with this free Non-Profit Dinner RSVP Form. View responses on any device to save time and become more organized.

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Baby Shower RSVP

A Baby Shower RSVP is a form template designed to collect responses from potential guests for a baby shower.

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Wedding Reception Invitation Form

A Wedding Reception Invitation Form is used by wedding planners to inform guests of important wedding details, such as the wedding date, time, and location.

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Fullscreen Event RSVP Responsive Form

A modern looking RSVP Form that is mobile responsive and multi-page for easier fill up and submission. The customized tabs above the form helps the user to navigate easily between pages. This form collects RSVPs from your customers to find out if they will be able to make it to the event. Email this online form to your guests and let them tell you if they can attend!

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Birthday Party Form

If you have a birthday party organization business and you want your clients to make a reservation you can use this birthday party template. This birthday party booking form template includes name, email, age, birth date, details about the party such as date and time, venue details, RSVP, special requests. So, you can make advance plans to facilitate all required items by using this birthday party rsvp form.

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New Year Party RSVP Form

A New Year party RSVP form is used to collect information from guests who plan to attend a New Year party. No coding!

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Thanksgiving Dinner RSVP

Thanksgiving RSVP form with amazing animated falling leaves background and conditional form fields. Ensure that your invited guests for thanksgiving day can RSVP using this form.

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Seminar RSVP

Find out who's attending and gather logistical and preferential information to help make your event a success.

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Responsive RSVP Form

RSVP Form on the go! A form that is easy to fill, modern looking and very attractive form. Collect RSVPs from your guests or customers to find out if they can attend to the event.

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Thanksgiving Potluck Invitation Form

Collect RSVPs online for your Thanksgiving potluck. Easy to customize, embed, and share. Can be filled out on any device. Customize with no coding required.

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Potluck Invitation Form

A potluck invitation is a party invitation form that asks invited guests to specify which items they will bring to the event.

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Cocktail Event RSVP

A cocktail event RSVP is a form used to collect information from event attendees and RSVP for a cocktail or networking event.

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Quinceañera Invitation Form

Quinceañera only happens once in a life so it is important to plan this event thoroughly ahead of time. This event celebrates the transformation of a young girl into womanhood. You can use this form template to know how many guests will come. This astonishing Quinceañera Invitation Form Template contains fields that are asking about the guest information and if they will attend or not. The form also asks if the guest will bring a companion with him/her.

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Free Movie Ticket

If you are planning to organize a movie block screening, group movie screening or maybe running a movie house and would like to give free movie tickets, then try this free movie ticket form. This free movie ticket form is commonly being utilized by movie houses or cinemas. The objective of this form is to guide and assist organizers or movie house owners in creating a simple and beautiful free movie ticket they can use and distribute to moviegoers. The form will just need basic information such as date of the movie, movie title, ticket number, seat number, start and end time. You can edit the form and add information or remove if you have to

Music Artist Booking Form

The Music Artist Booking Form allows you to collect artist booking information, promotional information, and other details.

Concert Ticket Registration Form

An online Concert Ticket Registration Form which provides customers the ability to select their preferred set options, number of tickets and attain further information regarding the event.

Event Facility Rental Agreement Form

An Event Facility Rental Agreement Form is a form template designed to formalize the rental arrangement between a facility owner or manager and an individual or organization seeking to rent the space for an event.

About RSVP Forms

RSVP forms are digital tools designed to collect responses from invitees regarding their attendance at events, gatherings, meetings, or special occasions. Whether you’re organizing a wedding, corporate seminar, birthday party, or community event, RSVP forms streamline the process of confirming guest participation, gathering essential details like meal preferences, plus-ones, or special requirements. These forms help event organizers efficiently manage headcounts, plan logistics, and ensure a smooth experience for both hosts and attendees. The versatility of RSVP forms means they can be tailored for formal galas, casual get-togethers, virtual webinars, or even recurring club meetings.

With Jotform, users can easily create and customize RSVP forms to fit any event’s unique needs. Leveraging Jotform’s intuitive drag-and-drop Form Builder, you can add fields for names, contact information, attendance status, and any other relevant details without any coding knowledge. Jotform’s extensive template library offers a variety of ready-made RSVP forms, which can be further personalized with branding, themes, and conditional logic. Submissions are automatically organized in Jotform Tables, making it simple to track responses, send reminders, and manage guest lists efficiently. Integrations with email and calendar tools further enhance the RSVP process, ensuring seamless communication and event planning.

Use Cases of RSVP Forms

RSVP forms are essential for a wide range of events and gatherings, providing a structured way to collect attendance confirmations and important guest information. Their flexibility allows them to be adapted for different scenarios, each with unique requirements and benefits. Here’s how RSVP forms can be used across various contexts:

1. Possible Use Cases:

  • Weddings, birthday parties, and family reunions
  • Corporate events, conferences, and seminars
  • School functions, fundraisers, and community gatherings
  • Virtual events, webinars, and online workshops
  • Club meetings, sports events, and social outings

2. Problem Solving Points:

  • Simplifies guest list management and headcount tracking
  • Collects dietary restrictions, accessibility needs, or special requests
  • Reduces manual follow-up by automating reminders and confirmations
  • Helps with seating arrangements and event logistics

3. Possible Owners and Users:

  • Event planners and coordinators
  • Business professionals and HR teams
  • Nonprofit organizations and community leaders
  • Teachers, club organizers, and individuals hosting private events

4. Differences of Creation Methods:

  • For formal events (e.g., weddings), forms may include fields for meal choices, plus-ones, and personalized messages.
  • For corporate events, additional fields for job titles, company names, or session preferences may be required.
  • For virtual events, forms might collect email addresses for sending access links and time zone information.
  • For casual gatherings, a simple yes/no attendance field and contact information may suffice.

In summary, RSVP forms can be tailored to suit any event type, ensuring organizers gather all necessary information to plan and execute successful events.

How to Create an RSVP Form

Creating an RSVP form with Jotform is a straightforward process that allows you to efficiently collect and manage guest responses for any event. Whether you’re planning a formal gala, a business seminar, or a casual get-together, Jotform’s flexible tools make it easy to design a form that fits your needs. Here’s a step-by-step guide to creating an effective RSVP form, tailored to your specific use case:

1. Start with the Right Template or a Blank Form:

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and either start from scratch or select an RSVP template from Jotform’s extensive library.
  • Decide on the layout: Classic Form (all questions on one page) for quick responses, or Card Form (one question per page) for a guided experience.

2. Add Essential Form Fields:

  • Use the drag-and-drop Form Builder to add fields such as:
  • Name and contact information (email, phone number)
  • Attendance confirmation (Yes/No or Accept/Decline)
  • Number of guests or plus-ones
  • Meal preferences or dietary restrictions (if applicable)
  • Special requests or accessibility needs
  • Additional notes or comments
  • For corporate or virtual events, consider adding fields for company name, job title, or preferred session times.

3. Customize the Form Design:

  • Click the Paint Roller icon to open the Form Designer.
  • Adjust colors, fonts, and themes to match your event branding.
  • Add your organization’s logo or event image for a personalized touch.

4. Set Up Conditional Logic (Optional):

  • Use conditional logic to show or hide fields based on previous answers (e.g., only display meal options if the guest is attending).
  • This ensures a streamlined and relevant experience for each respondent.

5. Configure Email Notifications and Autoresponders:

  • Set up instant notifications for new submissions so you can track responses in real time.
  • Create autoresponder emails to confirm receipt of the RSVP and provide event details or next steps to guests.

6. Publish and Share Your Form:

  • Click “Publish” and copy the form link to share via email, social media, or your event website.
  • You can also embed the form directly on your site for easy access.

7. Test and Manage Submissions:

  • Preview the form and submit a test entry to ensure everything works as expected.
  • Monitor responses in Jotform Tables, where you can filter, sort, and export guest lists for event planning.

By following these steps, you can create a customized RSVP form that simplifies guest management, improves communication, and helps ensure your event runs smoothly. Jotform’s no-code builder, templates, and automation features make the process efficient and accessible for any event organizer.

Frequently Asked Questions

1. What is an RSVP form?

An RSVP form is a digital or paper form used to collect responses from invitees about their attendance at an event. It helps organizers confirm who will be attending and gather important details such as guest numbers, meal preferences, or special requirements.

2. Why are RSVP forms important for event planning?

RSVP forms are crucial for managing headcounts, planning logistics, and ensuring that all guests’ needs are met. They help prevent overor under-preparation and streamline communication between hosts and attendees.

3. What information should be included in an RSVP form?

Typical RSVP forms include fields for the guest’s name, contact information, attendance confirmation, number of guests, meal preferences, and any special requests or notes.

4. Are there different types of RSVP forms?

Yes, RSVP forms can be customized for various events such as weddings, corporate functions, virtual events, or casual gatherings. Each type may require different fields and design elements.

5. Who should use RSVP forms?

Anyone organizing an event—whether personal, professional, or community-based—can benefit from using RSVP forms to manage guest responses and event details efficiently.

6. How do RSVP forms help with privacy and data security?

Digital RSVP forms, especially those created with platforms like Jotform, offer secure data collection and storage. Organizers can ensure that guest information is protected and only accessible to authorized users.

7. Can RSVP forms be used for virtual events?

Absolutely. RSVP forms are ideal for virtual events, allowing organizers to collect email addresses, send access links, and gather time zone information to ensure smooth participation.

8. What are the benefits of using an online RSVP form over traditional methods?

Online RSVP forms automate response collection, reduce manual tracking, allow for instant updates, and make it easy to manage and export guest lists. They also enable organizers to send automated reminders and confirmations, improving overall event management.