Event Planning PDF Templates
Itinerary Planner Template
Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!
Hogwarts Express Ticket Template
Make your parties become magical to the Wizarding world of Harry Potter by sending your guests an invite with a Hogwarts Express ticket party themed invitation! Built in the early 19th century, the Hogwarts Express is a special steam engine locomotive that traverses between Platform 9 and 3/4 at King's Cross Station in London and Hogsmeade Village. This train brought Harry, Ron, and Hermione to Hogwarts School of Witchcraft and Wizardry every year. But not anyone can board the Hogwarts Express. A Hogwarts Express ticket is required to all who wish to board the train and are attending Hogwarts School of Witchcraft and Wizardry. This Hogwarts Express Ticket Template has an intricate Victorian outline that's common to the designs of the early 19th century. You can use the template for any purpose including party invitations. Simply fill the form with your desired information and print the PDF template. Immerse your guests and let them live to their magical roles in your events starting with this Hogwarts Express Ticket PDF Template.
Travel Plan Template
With this Trip Planning PDF template, you can collect the travelers' data such as personal information, questions about departure and arrival information. This trip planning sample can be used by someone who trips include flight.
Trip Itinerary Template
This sample itinerary template contains the duration of the trip, destination, time and activities for each day. The PDF template only shows 3 days but you can use the PDF Editor to duplicate these elements and add more days.
Wedding Photography Quotation Request Template
Create a wedding photography quotation request for all your interested clients. Get e-signatures and approvals quickly. Drag and drop to customize.
Photography Contract Template
A photography contract gives you the protection you need when working with a client. Simply sync your input form to our photography contract PDF template to instantly convert submissions into professional PDF contracts.
Character Profile Template
Character Profile Template has been specially designed for writers so that they will not just be able to capture the information but will be able to store it properly.
Wedding Itinerary Template
You’ll have the option to change any graphic element, list additional activities, include venue information, and even add photos of the happy couple.
ID Card Template for Parents
Creating a unique name tag/ID design could be difficult. By using this Name Tag/ID PDF template you can print out your names tags with ease, and without any problem.
Time Management Matrix Template
Prioritize your time with this free Time Management Matrix Template. Sync with 130+ apps to send tasks to your other accounts. Better manage your workflow.
Professional Birthday Party Invitation Template
Pull all data into the professional birthday party invitation PDF template and design your invitation to meet your specifications. Tailor your invite to match the look and feel of your event.
Summer Camp Schedule Template
Jotform’s Summer Camp Schedule PDF Template instantly converts all camper schedules into easily accessible PDFs, so you’ll never lose track of which activities each camper is participating in.
Basketball Camp Registration Template
When it comes to data collection, this Basketball Camp Registration PDF Template helps you organize incoming registrations by automatically converting all submissions into personalized PDFs.
Online Conference Event Template
Online conference registration PDF template lets you collect attender general information, attendance and payment details and print as a well-designed document. All you need to do is to use this conference registration sample.
Wedding RSVP Template
Do you want to design excellent wedding invitations to invite your guests to celebrate your happiest day? It is a very easy task by using Jotform's new PDF editor. As a beginning, you can use this wedding invitation form template that collects your guests' name, address, email address, special requests. After collecting their data, you can design your invitations with PDF editor. PDF editor provides a PDF that includes the submission data. Thus, you can add your guests' name for each invitation. You can add a background image, change colours, add texts to your PDF. In the end, your invitations are ready for printing and distributing!
Birthday Party Event Template
Are you planning a birthday party? It is difficult to plan a birthday party for most of the time. You need to choose a birthday party theme, location for your children who are eager to a birthday party. You can manage the Birthday Party Event PDF template with Jotform so readily! This Birthday Party Event PDF template includes fields about personal information, child information, party information like party date, address and package. Also, based on the experience, you can help them to choose a variety of party favours like; mini rocket model toy, mini go-cart model toy, mini boat model toy.
Travel Planning Registration Template
Trip Planning PDF template includes personal information and other guests names, travel information, and total trip cost. This Trip Planning sample allows your customers to accept your travel consent and they can sign it.
Customer Travel Plan
Trip Planning PDF template is like tables that prompt you to take actions according to a set plan. By using this Trip Planning PDF template, you can avoid the confusions while organizing the tour.
Restaurant Reservation Template
If you are in the restaurant/food industry, then it is important to have a reservation PDF template. In this Warm and Modern Reservation PDF Template, you are confident that you will engage more customers.
Professional Event Registration Template
Organizing an event can be tough, there are many things to consider, and making plans with these pieces of information is not easy if the information is not stored in an organized way. However, if you are planning an event for your company, let's say a nice dinner with your employees, you can use this professional event registration PDF template to highly ease your process of organizing this event. This professional event registration PDF template has information like the organizer's contact information, company information, the preferred choice of the restaurant and additional desired options like the floral decoration, chair covers, piano bar, photographer and transportation.
Basketball League Registration Event Template
Register basketball players of all skill levels for your local basketball league. This free Basketball League Registration Template will instantly convert registrations into PDFs that are easy to download, organize, and access on any device.
Camp Trip Planning Template
Trip Planning PDF template lets you collect the students' essential personal information such as trip outline, what to bring, food ideals as well as let your students get permission from their parents to take part in the trip.
Football Camp Contract Template
Make football camp registrations easy. Drag and drop to customize. Works on any device — desktop, tablet, and mobile friendly. Converts easily to PDF. No coding.
Student Trip Planning Template
You can collect the students' data with this Trip Planning PDF template which allows you to ask for check out plans from the students' parent's. Also, you can collect students' any crucial information.
About Event Planning PDF Templates
Organizing an event can be overwhelming — but it doesn’t need to be. Go digital and create free wedding invitations, RSVPs, and event itineraries with JotForm. Simply match your existing event form to one of our Event Planning Sign Templates to instantly convert submissions into beautiful PDFs. You can then share the PDFs with attendees, print them out for your records, or download and view them on any device.
Whether you’re organizing your dream wedding, sending out party invitations, or gathering feedback for a past event, our Event Planning Sign Templates can make your event planning a breeze.
Can’t find a template for the type of event you’re hosting? No worries — Jotform PDF Editor lets you easily customize templates, helping you craft the perfect invitation, RSVP, or itinerary for your event. Change fonts and text colors, include your logo, and rearrange event details with our simple drag-and-drop tool. How about adding some photos to get everyone hyped up for your event? Your PDFs won’t just get the job done, they’ll look good too.
You can even use our unique widgets and integrations to further automate the process. Set up autoresponder to automatically send event itineraries or booking confirmations to registered attendees. That way, you can ensure that all parties — see what we did there? — have enough information to make sure the event runs smoothly. You can even import your RSVP responses to a spreadsheet guest list using our Google Sheets integration. With Jotform’s Event Planning Sign Templates doing the grunt work for you, you and your guests will be getting down on the dance floor in no time.
Frequently Asked Questions
1) What are event planning templates?
Event planning templates are premade documents that you can use to help plan events. Planning an event often involves different kinds of documentation, and templates can help you get started creating that documentation quickly. They can include event contracts, itineraries, agreements, and more.
Event templates simplify the process of running and managing events so that all aspects of event planning go off without a hitch. Whether you’re a professional event planner or need help running your own event, there are a variety of templates you can use to manage different aspects of the event planning process.
2) Types of event planning templates
There are many different types of event planning templates:
- Itineraries and schedules are detailed plans that outline what an event will look like in terms of activities and timing. They provide attendees with an idea of what to expect and when by listing all planned activities, such as presentations, panels, networking hours, and meals. They may also include information about logistics and locations. Itineraries and schedules are great tools for planning a successful event, as they help both attendees and event planners organize their time.
- Contracts are formal agreements between parties involved in planning an event. They can include agreements with vendors, performers, venue owners, and more. Outlining terms and conditions in a professional contract can ensure that both parties know exactly what is expected of them going forward — and any potential consequences if they don’t hold up their end of the bargain. By clearly stating each party’s rights and obligations, you can help prevent future disputes and ensure good relations between everyone involved.
- Registration forms are used to collect information from event attendees, such as names, email addresses, phone numbers, dietary requirements, and more. This information is essential for sending attendees information and important updates and for planning around issues like restricted diets or allergies.
- Invitations are an essential type of event planning document — after all, how will your event have guests if you don’t invite them? By using free invitation templates from Jotform, you can send out online invitations to your guests and collect RSVPs online. Then you can get an understanding of who will be attending your event and how to better plan for it.
- Feedback forms help you get an idea of what attendees liked and didn’t like by asking them to evaluate various aspects of the event after the fact. This is crucial for improving future events, boosting attendance, and driving more success for your event planning efforts.
3) Key elements of event planning templates
The key elements of event planning templates vary based on the type of event you’re planning and the kind of forms and documents you need to support it. However, there are some things to keep in mind.
First, many event planning templates help you get a better understanding of your event attendees — by collecting contact details, other personal information, e-signatures, RSVP info, and more. Once you’ve collected information about your attendees, you’ll have a vital resource that can help you improve your event and ensure that everything runs smoothly. So your event planning template should include fillable fields. Jotform’s event templates come premade with easily fillable fields.
Other aspects of event planning templates include event details and specifics. This can include the dates, times, and locations of each part of the event, or schedules that help event organizers align on delivering a successful event.
By getting a better understanding of your attendees and your event logistics, you’ll have the key elements you need to make the most of your event planning.
4) Benefits of using event planning templates
There are many benefits to using event planning templates, some of which include
- Better organization: With plenty of important information at your fingertips, you’ll have everything you need to ensure that you and your team’s event runs smoothly.
- Boosted efficiency: The days of working things out with pen and paper are over. Online event planning templates work on any device and integrate seamlessly with other apps, so you can create a time-saving automated workflow that levels up your efficiency.
- Improved communication: Online templates help you gather information easily, and they act as an accessible digital resource that other members of your team can view. This improves communication by ensuring that all team members are working from the same information.
- Smooth budget management: Whether you’re collecting online payments through a form or getting an idea of how many guests to plan for, event planning templates can be referred to when making budgeting decisions. This helps you better understand the financial position you’re in and avoid going over budget.
5) Use cases for event planning templates
Some types of events that benefit from event planning templates are
- Weddings: There’s a lot of pressure involved in planning a wedding. Event planning templates, like itineraries and RSVP forms, can be used to collect and organize information and help the event run as smoothly as possible.
- Fundraisers and community events: Fundraisers are a great opportunity for charities and nonprofits to connect with members of their community. Templates can be used to collect donations, handle volunteer registrations, gather RSVPs, and more.
- Corporate events: Professional event planners working for companies and organizations can use event planning templates for all aspects of the corporate event planning process, from beginning to end. Collect registrations and RSVPs, generate schedules, and gather feedback from attendees to improve events in the future.
6) How to create event planning templates with Jotform
Jotform’s free event planning templates are ready to use with just a few clicks. Simply select a PDF template, choose an existing form to apply the PDF template to or create a new form, and then share the form to gather important information like contact details, e-signatures, payments, and more. Form submissions will then automatically convert into a PDF format matching the template you chose. Sign up for a free Jotform account today to get started.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.