How to Customize Your Team Workspace

April 23, 2025

As the Team Admin of your Jotform Team, you have the power to personalize your workspace. Whether you’re updating your team’s avatar, selecting the perfect cover photo, or renaming your workspace, you can create a space that represents your team’s unique identity.

Accessing Your Team Settings

Before you start customizing your team’s workspace, you need to access the Team Settings page. Here’s how to get there:

  1. On your My Workspace page, hover your mouse over the team you want to manage on the left side of the screen and click on the Three Dots icon.
  2. In the Dropdown menu that opens up, click on Team Settings.
Clicking the Three Dots icon next to a team name on the My Workspace page in Jotform

Once you’re on the Team Settings page, you’ll see the following options:

Let’s explore each options below:

Customizing Your Team Avatar

Your team’s avatar helps people recognize your team at a glance. You can choose an image or icon that reflects your team’s style and makes it stand out. Here’s how to set it up:

  1. In the Team Settings, click on your Team Avatar.
  2. In the Team Avatar window that opens, under the Image Tab, you can:
    • Gallery — Pick an image from the built-in gallery.
    • Upload — Upload an image from your device.
    • Enter URL — Use a direct HTTPS link to your image.
Choosing a new team image from the Gallery, Upload, or Enter URL options in Jotform Team Avatar settings
  1. Under the Icons Tab, you can:
    • Icon Color — Change the color of the icon (for outline-style icons).
    • Background Color — Set a background color for your icon.
    • Icon — Choose from a variety of icons to represent your team.
    • Emoji — Use an emoji as your team’s avatar.
Customizing the Jotform team avatar by changing icon color, background color, icon style, or selecting an emoji

Customizing Your Team Cover

Your team cover is the banner displayed in your workspace. You can customize it to create a more welcoming and visually appealing environment. Here’s how to do it:

  1. In the Team Settings, click on Change Cover on the top-right side of the screen.
Selecting Change Cover in the top-right corner of Team Settings to customize your Jotform team workspacec
  1. In the Customize Cover window that opens, you can do the following things:
    • Background Color — Set a background color for images with transparency.
    • Title Color — Change the color of your team name on the cover.
    • Gallery — Pick a photo from the pre-selected gallery.
    • Upload — Upload an image from your device.
    • Enter URL — Provide a direct HTTPS link to your cover image.
    • Unsplash — Use high-quality, copyright-free images from Unsplash.
Customizing your Jotform team cover by adjusting background and title colors or choosing an image from gallery, upload, URL, or Unsplash

Repositioning Your Team Cover

Once you’ve selected a cover image, you can reposition it to frame it just the way you want it to look in your workspace. Here’s how to do it:

  1. In the Team Settings, click on Reposition on the top-right side of the screen.
Clicking the Reposition button in Jotform Team Settings to adjust the cover image placement
  1. Now, click on the image and drag it to where you want it to be, and then click on Save.
Dragging the Jotform team cover image to reposition it, then clicking Save to apply the changes

Renaming Your Team

You can update your team’s name anytime to better match your current focus, identity, or style. Here’s how to do it:

  1. In the Team Settings, click on Edit on the right side of your current Team Name.
Clicking the Edit button next to the current Team Name in Jotform Team Settings to rename the team
  1. Then, enter your new Team Name and click on Save.
Entering a new Team Name in Jotform Team Settings and clicking Save to update it

Changing Your Team’s URL

You can update or customize your team’s URL anytime to better reflect your brand. Here’s how:

  1. In the Team Settings, click on Edit on the right side of your current Custom URL.
Entering a new Custom URL in Jotform Team Settings and clicking Save to update the team URL
  1. Then, enter your Custom URL and click on Save.
Entering a new Custom URL in Jotform Team Settings and clicking Save to confirm the changes

Other Team Workspace Settings

While these options aren’t visual, they help personalize how your workspace functions:

  • Time Format — Choose between 12-hour and 24-hour display formats.
  • Sender Emails — Set the email address used to send messages from your team.
  • Timezone — Adjust your team’s timezone for scheduling and activity logs.
Updating Jotform workspace preferences for time format, sender emails, and timezone
Contact Support:

Our customer support team is available 24/7 and our average response time is between one to two hours.
Our team can be contacted via:

Help Center: https://www.jotform.com/answers/

Contact Jotform Support: https://www.jotform.com/contact/

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