By assigning entries to specific collaborators, you can distribute tasks effectively. Each collaborator knows their responsibilities, leading to better organization and productivity. Collaborators receive notifications when assigned to an entry. This ensures everyone stays informed about changes, updates, or new tasks.
To add assignees
- In Jotform Tables, add or insert a new column. See Adding and Organizing Columns for more information.
![The Add column button in Jotform Tables](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/tables-add-column-min.png)
- In the dialog, select Assignee.
![Steps to add an Assignee column in Jotform Tables](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/tables-add-assignee-column-min-1.png)
- Enter your desired column name.
![The column name field in Jotform Tables Assignee](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/tables-assignee-column-name-min.png)
- Toggle the options if needed, then select Create Column.
![The Create Column button in Jotform Tables Assignee](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/tables-assignee-column-options-min.png)
Here are the available options:
- Notify via Email — Send a notification email to your collaborators (recommended).
- Select Multiple Assignees — Assign multiple collaborators to a single entry.
The Assignee column should appear in your table. Choose one of the column’s cells, then select Add to invite or assign a collaborator to the entry.
![The Add button in Jotform Tables Assignee column](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/tables-add-invite-assignee-min.png)
Assignees will receive an email notification if the Notify via Email option is turned on.
![The assignee notification email](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/email-assignee-column-notification-min.png)
To change the Notify via Email option, open the column’s menu, then select Edit column preferences.
![Steps to edit column preferences in Jotform Tables](https://jotform.claystructures.co/blog/wp-content/uploads/2021/12/tables-assignee-column-edit-min.png)
See also: How to Share Your Jotform With Collaborators.
Send Comment:
4 Comments:
97 days ago
Is it possible to auto assign a row based on form selections as well as set it to automatically email those assigned as soon as a form is submitted?
336 days ago
May I know how to change the person assigned?
More than a year ago
May I know how to take out an assignee from the list?
More than a year ago
Do you have virtual webinars with tutorials to introduce the new features?