Vendor Onboarding Form

Digital Vendor Onboarding
Due Diligence Questionnaire
This questionnaire evaluates your company’s overall business standing, covering areas such as compliance with legal regulations, ethical standards, and any potential conflicts of interest.

Select the applicable options for each question and provide additional responses wherever applicable.

If you require any clarification or support in filling out the form, please reach out to your Landmark SPOC

1. About You
i. Name of the Entity/ Organization/ Individual ownership :*
1.1. Name of the Organization/ Individual ownership (As per registration certificate):*
1.2. Registered Address*

Street Address

Street Address Line 2

CityState

Zip CodeCountry
Country
1.3. Type of organization are you registered as ?*
1.4. Please give details of who will be point of contact(s) for supply of goods/ services to Landmark Group.*

2. About Your Organization
2.1. Are you a manufacturer?*

YesNo
Please specify Factory address(es):
2.2. Website, if any
Make sure to enter correct url.
Please specify*
2.3. Have you changed the name of your firm or entity in the past five years?*

YesNo
Please provide the previous name
2.4. Please specify owner(s) of your organization ( Individual ownership, Partnership, Proprietorship, Non listed Companies etc.) *
2.5. Is your entity part of a Group of Companies?*

YesNo
Specify the name of Group*
2.6. Please specify details of the Board of Directors/Chief Executive Officer/Chief Operating Officer/ Managing Director/President of your organization? *
2.7. Have you been recommended by someone?*

YesNo
Please provide the name of the individual who made the recommendation, as well as his or her organization’s name*

3. Your Good Standing
3.1. Please confirm whether you have defaulted in any of your financial obligations, during last 3 years.*

YesNo
Comments*
3.2. Please confirm if any legal suits/ proceedings for winding up/ liquidation are pending/ filed against your organization during last 3 years.*

YesNo
Comments*

Code Of Conduct
COC is a declaration outlining expectations related to business ethics, labor practices, health and safety, environmental responsibility, legal compliance, and confidentiality

You will be required to provide authorized signatures at the end of the form to generate (COC) for signatures.

Please refer to the Link to view the COC form for the sample vendor
Please choose preferred language for COC form*

EnglishArabicChinese
How do you wish to proceed

Ready to proceed with signatures.I do not wish to sign the COC now (This may lead to delay/rejection of the onboarding request. Please speak with your Landmark group point of contact before selecting )
Authorization
COC must be signed by one of the signatories below :

Owner/Chairperson includes Partner and founderSignatory listed on the Trade LicenseSenior management (CEO, COO, Group CFO, MD, ED, Executive or Senior VP) with valid Power of attorney (POA), Delegation of authority(DOA) or Board resolution
POA/DOA/Board resolution*

Valid Files: pdf, xls,xlsx,doc,docx,eml,msg,zip,rar,jpg,jpeg,png & xlsb ( Max size : 5 Mb)
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Name*

First NameLast Name
Designation*
Email*
example@example.com
Country

Vendor Name
Vendor Email
example@example.com
Supplier Reference ID
VT REQ
DQ REQ
CC REQ

Registration Certificate
Document Submission Guidelines :

Vendor legal identity documents applicable as per vendor type are as follows:

Please upload a valid and unexpired registration certificate (legal entity document)
- Company: Trade License / Certificate of incorporation/ Commercial Registration/ any certificate of Company registration, as applicable according to the country
- Partnership Firm: Partnership deed. If not available, Export Import License or GST certificate or any other Govt document
- Freelancer within UAE only: Emirates ID with Valid freelancer visa
- Sole Proprietorship: GST OR PAN card OR any other registration document with Govt authorities
For non english document, translation is required to be uploaded.
Registration Number*
Registration number mentioned should match with the registration certificate. This information will be captured in Bank document (Letter of undertaking)
GST Number/ Export Import License Number / Partnership Deed Number*
Registration number mentioned should match with the registration certificate. This information will be captured in Bank document (Letter of undertaking)
Passport Number*
Registration number mentioned should match with the registration certificate. This information will be captured in Bank document (Letter of undertaking)
GST / PAN Number*
Registration number mentioned should match with the registration certificate. This information will be captured in Bank document (Letter of undertaking)
Expiry Date

DayMonthYear
Date
today date

DayMonthYear
Date
count
date calc
Registration Certificate*

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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GST / PAN/ Partnership Deed*

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Passport Copy*

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Export Import License Copy / GST Copy*

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Registration Certificate Translation (for non English document)

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Address & Contact details
Validation points:

Address and contact details should be on vendor letter head , signed by authorized person

Contract details should cover -First Name, Last Name, Email address, Telephone number with country code
Address & Contact details*

Valid Files: pdf,jpg,jpeg,png ( Max size : 5 Mb)
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VAT
A VAT certificate (Value Added Tax certificate) is an official document issued by a government tax authority confirming that a business is registered for VAT. This certificate proves that the business can charge, collect, and remit VAT on goods and services and may also be eligible to claim back VAT on business-related purchases.

Document Submission Guidelines :
- VAT applicable countries (UAE, Oman, Bahrain, KSA)
- The VAT certificate must be active and valid.
- A VAT declaration is required if your business is exempted from VAT registration.You will be asked to give authorized signatory at the end of the form to generate VAT declaration. Please refer Link to view sample VAT Declaration form.
Please select the applicable option.*

VAT CertificateVAT Declaration
VAT Declaration Guidelines
- VAT Declaration must be signed by a Senior Manager or higher-level executive
- If DocuSign is chosen, the VAT Declaration will be electronically generated and sent to the authorized signatory for signing, as per the authorization details.
- If manual signatures are preferred, the VAT Declaration will be generated and sent to the Vendor SPOC for signing, as per the authorization details.
Please refer Link to view sample VAT Declaration form.

You will be asked to give autorised signatory at the end of the form
Full Name*

First NameLast Name
Designation*
Email*
example@example.com
VAT Certificate (along with translation for non English documents)*

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Bank Document
Please provide your bank details

(Once you enter the SWIFT code, the bank name, branch, and branch country will be auto-generated)
BIC CODE/SWIFT CODE*
BANK NAME*
BRANCH NAME*
BANK COUNTRY*
ACCOUNT HOLDER'S NAME*
ACCOUNT NUMBER*
IBAN NUMBER
BANK CURRENCY*
Upload bank document that contains the following account details: Beneficiary Name, IBAN Number, Account Number, and SWIFT Code.

The accepted documents include any one of the following with a validity of 12 months:
- Bank statement, a letter issued by the bank, or
- Computer-generated bank document, or
- Chamber of Commerce attested bank documents (KSA)
- Cheque copy (IBAN No is required for IBAN mandatory countries)
Upload digital bank document certifying account details*

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Please choose anyone of the following*

Upload a copy of fully executed and signed contract between you and Landmark that contains an annexure for Bank detailsSign Auto-Generated Letter of Undertaking (LOU)
An LOU (Letter of Undertaking) is a declaration signed by the vendor’s authorized signatory confirming that the bank details provided are accurate and belong to the company. This ensures secure and verified payment processing.

You will be asked to give authorized signatory at the end of the form to generate Letter of undertaking

Please refer Link to view sample Letter of Undertaking.
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Original Bank Document*

Valid Files: pdf,jpg,jpeg,png ( Max size : 5 Mb)
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Please ensure to handover the original bank document to your Landmark contact person
Fully executed and signed contract :

Document Submission Guidelines:
- Upload fully executed & signed contract between you/your company and Landmark.
- Incase, the contract is a heavy file, upload relevant pages including first page, page with your account details & signatures.
- Please make sure, that the account details mentioned in the copy of the bank document exactly matches with details in the contract copy.
Signed Contract *

Valid Files: pdf,jpg,jpeg,png ( Max size : 5 Mb)
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Bank Copy Document*

Valid Files: pdf,jpg,jpeg,png ( Max size : 5 Mb)
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Bank Translation (for non English document)

Valid Files: pdf,jpg,jpeg,png ( Max size : 2 Mb)
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Type a question
To Check
countries iban mandatory

SAVE/SUBMIT Instructions :

SAVE : After clicking the 'Save' button, you will be redirected to another window. Click 'Skip Create an Account'. An email containing an edit link will be sent to you, allowing you to complete the form and submit it later.

SUBMIT: After clicking the submit button, your response will be submitted to Landmark SPOC for validation.
Error : Both the signatories have same contact details. Please provide different contact details to submit the onboarding response
secondSign
accountholdername
OWCN
Should be Empty:

Digital Vendor Onboarding

Due Diligence Questionnaire

DDQ form has been completed.Please provide the authorization details

Authorization

Authorization

Validation points:

Please provide your bank details

(Once you enter the SWIFT code, the bank name, branch, and branch country will be auto-generated)

Fully executed and signed contract :

Supplier Comments

Thank you...