Why is an equipment checkout form important?

Equipment checkout forms are important for keeping track of rented equipment. Without checkout forms, your business won’t be able to track rented equipment and who is renting it out. If your equipment is broken or not returned at all and there’s no record of it being rented, you won’t be able to charge someone for the repair or replacement costs. An equipment checkout form is a great way for any business that regularly lends out its equipment to ensure accountability for lost or damaged property.

What information should be included in an equipment checkout form?

An equipment checkout form should include the name of the person checking out the equipment, name of the employee who signed off on the rental, the date and time the equipment was checked out, terms and conditions of the rental, description of the item being checked out, and the date the item is due back.

Who is responsible for filling out the equipment checkout form?

Both the borrower and the lender of the equipment are responsible for filling out the checkout form.

Can the equipment checkout form be customized for particular needs?

Yes, you can customize your checkout form with Jotform’s no-code builder. Simply drag and drop to add or remove form fields, change fonts and colors, integrate useful widgets, upload branding assets and images, and so much more. Create your ideal equipment checkout form for free with Jotform today.

What happens if I return equipment that’s damaged or overdue?

The consequences of returning equipment that’s damaged or overdue really depends on the business that owns the equipment. Different companies have different grace periods and policies for lost or damaged equipment. However, it's common for companies to issue fines to replace or repair equipment. In serious cases, the person who broke or lost the equipment might be barred from renting equipment in the future.

Equipment Checkout Form Template

Equipment Checkout Form

About this template

An equipment checkout form is used to monitor employees borrowing company equipment, in order to prevent theft, loss, or damage. Use our free Equipment Checkout Form to make it easier for employees to rent company devices and tools for professional use. All you need to do is customize the form to your liking and share it by publishing it on your website or emailing a link to employees. Employees can provide their ID number, select what they’re borrowing, and complete the form with an electronic signature.

With our drag-and-drop Form Builder, you can easily customize your Equipment Checkout Form to add form fields and change the template design to perfectly match your needs. Submissions will be stored in your Jotform account and easily accessible from any device. Feel free to integrate the form with our 100+ apps to automatically send submission data to other online accounts, such as Google Drive, Dropbox, or Airtable. Use our free Equipment Checkout Form to keep track of who’s borrowing what so you can make sure each piece of equipment returns safely.

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