OVYM 2025 Annual Summer Sessions Registration Logo

  • Gather our Fragments into Wholeness

    Wed June 11 - Sun June 15, 2025

    Wilmington College, Wilmington Ohio

    Registration Section 1 of 5

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  • 205th Annual Summer Sessions Registration

     

    Register before May 27th for all people attending in person. 

    After May 27th,  you must contact the Registrar Eric Wolff.

  • This Form is broken into 5 Sections. 

    Each Section Number 1-5 will appear in bold at the top of the section in green lettering.  There are "Back" and "Next" links at the end of the section that allow you to jump back and forth between sections. 

    • Section 1: Basic Registration Info and other OVYM links
    • Section 2: Primay Contact Info and apartment/dorm choice
    • Section 3: Info about each Person being registered
    • Section 4: Payment Info, Comments and Concerns
    • Section 5: Submit and Register

     

  • Here are 4 important links for those coming to OVYM.  


    Visit our webpage for full information about the speakers, program, schedule and all the available information about our 2025 Sessions!
    2025 OVYM Annual Sessions Webpage


    Are you planning to attend via Zoom? The following link will guide you to the Registration Form and information about the Zoom Schedule.
    2025 Zoom Registration


    The following link will ask about how you want your publications delivered from OVYM including Reports in Advance, OVYM Directory, Minutes, and the Quill. 

    Deadline to request printed copies of Reports in Advance or an updated 2025 OVYM Directory is May 15th.
    Note- Reports in Advance, the Minutes, and the Quill will be available on our webpage as they become available.  
    Request OVYM Publications


     To request a display table for Quaker organization:
    OVYM Table Space Request

     

  • _________________________________________________________

  • Important information about Housing Options this year:
     

    If you are planning to stay overnight on campus, please read this section carefully. 


     Here are a few highlights of housing options and assignments:

    • Two housing options - dorm rooms and apartments
    • Dorm Rooms each have 2 long twin beds.  Rooms are located on a hall with a large common bathroom.  If you want to choose your dormmate, please talk to each other before you register.  If we need to assign your roommate, it will be someone of the same gender.
    • Apartments have 4 small bedrooms, 2 bathrooms, kitchenette, table, and small living area.  Each bedroom has one long twin.  At this time we are prioritizing apartments for people registering to stay all 4 nights.  There are a limited number of apartments available.  
    • Scholarship recipients (50% discount) and Youth Program will be prioritized for double occupied dorm rooms. 
    • Children younger than 14 must sleep with parent or guardian.
    • Let us know if stairs are too difficult!  

    GoTo link below for more complete housing info.

    Housing Options at Wilmington College

     

  • Please Register before May 27th for all people attending in person 

    The food service at Wilmington needs firm numbers early for purchasing food for our sessions so that is a hard date.  

    After May 27th, please contact the registrar.

    You may call Eric Wolff at (513) 378-8730
    and/or leave a text or message. 

    email is best: Registrar@OVYM.org
    and put “OVYM” in the subject line.
    or cell (513) 378-8730 until you reach me.

    I don't usually answer or check msgs for unknown #'s.
    You can leave a text msg with your name and number
    and I will add your phone# to my contacts
    for your next text or call.

     

    Thank you, Eric Wolff, Registrar

     

  • Tips for filling out this registration form:

    • A little red star * to the right of a field description means that it is required. When you  try to move on to a new section using "Next", you will be stopped until you fill in all the required data fields. 

    • Hover over any input field and there may be additional helpful information about that field.

  • IF everything goes well you will receive a "Thank You" page with a big green check mark when you are done!

    If you don't get this "Thank You" page, you probably have not been registered!

     If you have this or other registration problems,

    please text or call the Registrar, at (513) 378-8730.
    I don't usually answer unknown #'s. You can leave a text msg and I will add your phone# to my contacts for your next call. 
    Or email me at Registrar@OVYM.org and
     put the word OVYM in the subject and provide me the tel# you will call me from.

     

  •  Click "Next" to go to the next section

     

  • Gather our Fragments into Wholeness

    Registration Section 2 of 5

  • Primary Contact Information

  • This Section of registration requires one person to register as the PRIMARY CONTACT in case of emergency or other problems.  This person is also responsible for paying the final bill in Section 4. 
     
    If you are a single registrant, fill out person 1 in Section 3.  If you have multiple persons in your “household”, then in the next section you will fill out person 1 for yourself and then a separate form (person 2,3,4) for each person in your household with yourself designated as Primary only. 
     
    If you are sending your youth/child with another adult sponsor, please fill out section 3 for your youth/child and we will have your contact information on file. If a child/youth is attending without their parent(s) or legal guardian, we expect you to have a conversation prior to Sessions with Children Program Hannah Branson or Youth Services Committee Clerk David Hyde.   This conversation will be initiated by your registration.  They will contact you. 
     
    Please fill out Primary Contact Information below. 

  •  -

  •                             

  • Choice of room options

    • Dorm Rooms have two twin beds in each room. Dorms are nearer the center of activity.  The teen and YAF groups will be in the dorms. 
    • Apartments have  4 single bedrooms that can accommodate up to 4 people.  We are PRIORITIZING Full 4 night stays for registrants at this time.  

    All rooms are air-conditioned. 

    You may arrange to be roommates with specific friends and indicate this agreement in Section 3. Roommates chosen for you in dorms will have the same identified gender. There are no gender restrictions on shared rooms by choice. 

    Each dorm room can be a single or shared. A shared room can be two people that want to share or you can leave the choice of roommate to us. Prices are based on how many beds (1-single or 2-shared) that you require. 

    There are no public elevators in dorms or apartments.

    Both dorm rooms and apartments can be first or second floor. If you have a preference or requirement please put it in a comment. Answering "No" to the question on ability to walk stairs will put all people in this registration on a ground floor. 

    Golf carts will be available on a "bus schedule". 

    Teens and Young Adults will be housed in rooms close to one another by default unless requested otherwise. 

    Dorm Halls and Apartments will not be gender specific.

    Here again is the link to more detailed discussion of housing options:  

    Housing Options at Wilmington College 

  •                             

  • All required fields (which have a red * on their right side) will need to be filled before you can move on to each next section. 

     

     Click "Next" to go to the next section

     

  • Gather our Fragments into Wholeness

     Registration Section 3 of 5

     
    If the Primary Contact listed in Section 2 is attending sessions, then Person 1 will be you!  If the Primary Contact is not attending (a parent/guardian sending a youth with another adult sponsor), then Person 1 will be the youth.

    • Registration for Person 1 
    •  - -
    •  -

    •  

      MEALS

      Choose the meals you wish to eat from the Cafeteria.  And let us know about any special dietary concerns. 

    • Total Meal Cost for Person 1 is  ${calcMTotal1}

    • LODGING

      Let us know your housing needs. What nights do you want to stay?

       

    • Total Room Cost for Person 1 is  ${calcRTotal1}

       

    • Roommate choices 

       You may arrange to choose a dorm roommate or choose an Apartment roommate.  If you staying in dorm, you will have your roommate in the room with you.  If you are staying in an apartment, you can share the same bathroom with your partner/roommate. 

    • Children sleeping arrangements

    • Do you get a discount?  

      Final Cost for Person 1

      Children, Youth under 18, Staff and Plenary Guests get a 100% discount.

      First Time Attenders and Young Adult Friends 35 years or younger get a 50% discount. 

       

    • Final Cost for Person 1 is  ${calcFinal1}

    •                              

    • Register Another - Person 2 
    •  - -
    •  -

    • Total Meal Cost for Person 2 is  ${calcMTotal2}  

    • Total Room Cost for Person 2 is  ${calcRTotal2}

    • Final Cost for Person 2 is  ${calcFinal2}

    •                              

    • Register Another - Person 3 
    •  -

    • Total Meal Cost for Person 3 is  ${calcMTotal3}

    • Total Room Cost for Person 3 is  ${calcRTotal3}

    • Final Cost for Person 3 is  ${calcFinal3}

    •  - -
    •  -

    •                              

    • Register Another - Person 4 
    •  -
    •  - -

    • Total Meal Cost for Person 4 is  ${calcMTotal4}

    • Total Room Cost for Person 4 is  ${calcRTotal4}

    • Final Cost for Person 4 is  ${calcFinal4}

    •                              

    • All required fields (which have a red * on their right side) will need to be filled before you can move on to each next section.

       

       Click "Next" to go to the next section

       

  • Gather our Fragments into Wholeness

     

    Registration Section 4 of 5

  • Let's Finish Up

  • Any charitable donation below supports the year-round work of Ohio Valley Yearly Meeting and can be considered a charitable donation for tax purposes. It will help with the many reductions in cost that we provide others. 

  •   Final Request. Calculated for you.

    Type of room: {RoomType_1}

    1st Floor Level Required: {areAll}

       ${charitableGift}    <--- Gift      
                 
       Final Cost   Name      
    + ${calcFinal1}   {name1}      
    + ${calcFinal1}   {name2}      
    + ${calcFinal3}   {name3}      
    + ${calcFinal4}   {name4}      
      -----------          
    = ${calculateFinal}    Final Amount      

     

    To make changes to final costs, go back and change individual costs.

  • Please let us know if you have concerns or anticipated needs that you would like us to address ahead of time or during the sessions

  • Payments

    If you don't want to pay through a Square option on this form, you have a number of other options. If you want another option, click on one of the alternate options below to let us know.

     

    FYI  - Cash, Check and Zelle cost the least for OVYM.

  • Square options info, such as Credit Card, will not show below unless you choose "Pay using Square".

    Zelle HowTo info, will not show below unless you choose "Pay using Zelle".

    Square now offers quite a few options for payment. (Credit card, ApplePay, GooglePay, CashApp, and ACH). I would recommend only using a payment option if you are familiar with it, have used it before on this computer you are using now, or you will be prompted to download the required apps like GooglePay, CashApp, and Plaid (used by ACH). ApplePay will only work on Apple computers configured for ApplePay. Using options new to you may get confusing. 

    Credit Card is the only option we have offered in the past. Please be careful to enter your credit card info exactly as on your card, otherwise you will get an error.

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    Payment Methods

    creditcard
    After submitting the form, you will be redirected to Apple Pay to complete the payment.
    After submitting the form, you will be redirected to Google Pay to complete the payment.
    After submitting the form, you will be redirected to Cash App Pay to complete the payment.

  • You can pay with Zelle as follows:

    • Go to your personal bank site and login
    • See if they have Zelle as an option and go there.
      This is often on the first page.
      If they don't have Zelle, choose another option above.
    • Choose SEND money. 
    • Use the treasurer email - Treasurer@OVYM.org - as the recipient of your transaction. 

  • Use the Comments or Concerns boxes below to communicate any additional concerns for the Registrar, Planning Committee or Treasurer.  (Please specify who if specific). 

     

  •  Click "Next" to go to the next section

     

  • Gather our Fragments into Wholeness

     

    Registration Section 5 of 5

  •  

     If you have registration problems,

    Please contact Registrar, Eric Wolff

    email is best:  Registrar@OVYM.org 
    or cell (513) 378-8730 until you reach me.

    I don't usually answer or check msgs for unknown #'s.
    You can leave a text msg with your name and number
    and I will add your phone# to my contacts
    for your next text or call.


    For problems or errors, send us a picture
    or write down messages as best you can.

     

    Mail any payment check to:

    Wilson Palmer, OVYM Treasurer

    821 Dunore Rd
    Cincinnati, OH 45220

    Other questions about payment
    email Wilson at Treasurer@ovym.org

     

    Put the word "OVYM" into the subject of emails

  • Think about the following when you come to Summer Sessions: 

    • Bringing a smartphone or laptop. There may be individuals who are doing a Zoom session on their own. 
    • Cables, power supply and other electronic stuff you might want.
    • Flashlight, chargers
    • Bring all the linens, toiletries and extras you will need for yourself and your family. These will not be provided this year. 
      • Extra Long TwinSheets, pillows, pillowcase. towels, bath mat
      • Toothpaste, toothbrush, razor, hairbrush, soap, shampoo
      • Warm blanket(s)
      • Extra for others

    We have generated a short document to help out on other things to think about on what to bring to Yearly Meeting. Please click on the link below to see that documenmt.

    More on what to bring

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