Documents for OPT Interns

Documents for OPT Interns
Your Full Name*

First NameMiddle NameLast Name
Your gmail address*
We need a gmail address that ends in @gmail.com -- not a school email address that is powered by google

OPT Agreement Letter
All OPT interns must sign our OPT Intern Agreement Letter to acknowledge their commitment to meeting the requiremens of the OPT internship. Please download the pdf file from https://app.box.com/s/gwe7yn7yfh6z52wqsq7anxceuawd4oci, read it very carefully, sign it (digitally is OK), save with a file name in this format [First name] [Middle name] [Last name] OPT-Agreement.pdf, and upload it here. *

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Did you name the file in the specified format?

YesOops - no
If you did not name the file in the specified format, please rename the file and then upload again, and change "Oops - no" to "Yes."

Your EAD Card
EAD card:
- If you have already received your EAD card, please submit images of te front and back below.
- If you have not received it, you can return to this form when you do (just use the Edit link that we will provide in both this form's thank-you page and in the confirmation email), and submit it then.
Renaming the files:

Please use this naming convention for your EAD card image files:

[First name] [Middle name] [Last name] EAD [front or back].jpg (or png)
Upload image of the FRONT of your EAD card. See the note above re file name.
Did you name the file in the specified format?

YesOops - no
If you did not name the file in the specified format, please rename the file and then upload again, and change "Oops - no" to "Yes."
Upload image of the REAR of your EAD card. See the note above re file name.
Did you name the file in the specified format?

YesOops - no
If you did not name the file in the specified format, please rename the file and then upload again, and change "Oops - no" to "Yes."
IF YOU HAVE NOT RECEIVED YOUR EAD CARD, upload a jpg or png image of your i765 approval notice. If you have not received it, you can return to this form when you do (just use the Edit link that we will provide in both this form's thank-you page and in the confirmation email), and submit it then. Renaming the files: Please use this naming convention for your i765 image files: [First name] [Middle name] [Last name] i765.jpg (or png)
Did you name the i765 file in the specified format?

YesOops - no
If you did not name the file in the specified format, please rename the file and then upload again, and change "Oops - no" to "Yes."

Your Offer Letter
YOUR NAME
Please enter your name the way you would like it to appear on your offer letter (should exactly match your other OPT documents).*
FOCUS OF YOUR INTERNSHIP
The Offer Letter will specify the focus of your internship. We will usually use your degree, e.g., Data Analytics, Computer Science, or Project Enginering. If the person who interviewed you agreed to your letter showing a different term (typically something broader), please enter it here:
DATES AND TIMING
After you submit everything, we will send you your Offer Letter, so that you can submit your internship to the OPT portal.

The effective date of the Offer Letter will be either:
- the date you submit the last of the required materials, or
- a later date if you prefer, for instance if you need to wait for your EAD start date.
In any event, we will endeavor to send the Offer letter within two business days of the time we receive the last of your materials.

You are allowed ten days from the Effective date of the Offer Letter to file it with the portal, so this gives you plenty of time.
Please indicate the effective date you want in your Offer Letter.*

The date you submit the last of the onboarding materialsA later date, as set forth belowAnother date, which you will let us know when your EAD becomes effective)
What is the date (which is later than your interview date), that you would like on your OPT / EAD Offer Letter? *

MonthDayYear
Note format is Month-Day-Year

Confirmation of First Monthly Payment
We previously had interns use a page on the CtP website to make their monthly payments.

Unfortunately, some interns were sometimes late making payments, and we were spending too much time reminding them.

We are therefore moving to a new tool for those payments, and it will have them set up a recurring credit card payment (like a subscription), which will automatically charge you each month. You will be able to turn that off very easily when you leave us.

That payment tool should be operational by the end of the week of Sep 1, 2025. When it is, we will embed it in this page.

Until then, please check the box in the following question to request that we notify you when it launches.
Please notify me when the new payment tool launches*

please notify me
IF YOU STARTED TO COMPLETE THIS FORM BEFORE Sep 3, 2025, enter "#S-000" in this field. If not, ignore this question.
The Order # should start with "#S-". Please fix that.
Our HR interns request that you please put a reminder note in your online calendar to alert yourself to make the monthly payents on the monthly anniversary of your offer letter start date. That will save them from having to take time to remind you.
IF YOU STARTED TO COMPLETE THIS FORM BEFORE Sep 3, 2025, upload any file (allowable file types noted below). If not, skip this question.

pdf, jpg, jpeg, or png
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Monthly Payments

Volunteering Prior to EAD Effective Date
Most interns who apply before having received their EAD card join us as volunteers until they receive it.

Volunteering is perfectly allowable for F1 students at any time, including in advance of receiving their EAD card. For more info on this, including correspondence from the government, please see:

https://docs.google.com/document/d/1lX-xNknRJjbvlwubh4frSTKxN2TkfEsjWt2y9eDqjOs/edit?usp=sharing

Volunteering lets you:
- make a difference in the world
- use existing skills
- learn new skills
- enhance your resume with a record of service and achievement (employers want people who are productive; not ones who sit around)
If you are willing to start volunteering prior to your EAD effective date, please indicate the start date for volunteeriing below. You do not need an Offer Letter for your volunteering, and you are not required to report your volunteering to either your school or the government. Again, see the link above.
Are you willing to volunteer with us prior to your EAD date?

YesNoI do not know, yet.
Volunteering Start Date

MonthDayYear
Date

Final Step to Get Your Offer Letter
Please notify our HR team when you finish this form so that they know to prepare and send your Offer Letter.

email address: ctphrteam [AT] gmail [DOT] com

subject line: FINISHED ONBOARDING; PLEASE SEND OFFER LETTER

cc to rtolmach@gmail.com
We need a gmail address that ends in @gmail.com -- not a school email address that is powered by google. Please provide it, and then the submit button will appear.
The Order # should start with "#S-". Please fix that, and then the submit button will appear.
After you submit this form, you will see a thank you message and will receive an email confirmation (it might come from a jotform email address). Please save the email, just in case. Also, both will have an Edit link in case you need to revise your responses to this form.
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