12 best Calendly alternatives in 2025

Scheduling calls and meetings can quickly become an administrative nightmare.

The right scheduling software can be a gamechanger, as it eliminates back-and-forth emails and allows people to schedule their own appointments, whenever is convenient for them.

With millions of users, Calendly is one of the most popular scheduling tools. The software includes features like calendar integrations, the ability to set availability preferences, time zone detection, and controls to create buffer times between meetings or prevent last-minute meetings from being scheduled.

But it’s not the only scheduling software available; there might be a Calendly alternative that better fits your business needs. In this article, we introduce you to 12 additional scheduling tools that are worth considering. We’ll also reveal why you might be looking for a Calendly alternative in the first place.

Why look for a Calendly alternative? 

One of Calendly’s main selling points is its broad range of features that address nearly every scheduling hurdle imaginable. (One notable exception is the lack of automated recurring meetings, which is a sticking point for some users.)

However, for many businesses, this robustness could actually be a drawback. Businesses or individuals looking for a simpler tool might find that Calendly requires more learning time than their needs warrant. There are plenty of other options available that offer excellent scheduling capabilities without all the bells and whistles that make ramping up quickly a challenge.

Additionally, multiple users have experienced sporadic scheduling issues with Calendly that have made it difficult to arrange meetings. Broken links, integration problems, and time zone errors have all been cited as issues that sometimes stand in the way of smooth, seamless booking.

Lastly, Calendly can be an expensive tool for large teams — its enterprise plan starts at $15,000 per year. Luckily, there are plenty of other worthy options that can help you get the job done for less.

Here are 12 picks for excellent Calendly alternatives, starting with our own popular form builder that now has a handy new appointment field.

1. Jotform

OK, we might be biased, but Jotform makes it easy to create simple, easy-to-edit forms, sync your calendar, and have your customers and clients schedule meetings in just minutes. Our new appointment field makes the process seamless.

You can set aside times for meetings, add time limits to meetings, and indicate how many people can sign up for a specific time slot. Once you set up an appointment scheduling form, chances are you’ll find many other use cases, from payment forms to mobile forms, that allow you to create and collect information that’s vital to your business.

Best for: Businesses and teams of all sizes

Key features:

• Autoresponder
• Ability to sync appointment forms with popular online calendars
• Availability limitations
• Meeting time and attendee limits
• Automation
• Scheduler AI agent
• Customizable appointment form templates

Pros: Jotform requires no coding knowledge and is very easy to use. Plus, it integrates with a huge number of other popular tools and includes its own ecosystem of products to help make appointment-related workflows seamless.

Cons: The free plan has limits on the number of monthly appointments and form submissions.

Pricing: Jotform offers five pricing plans, including a free plan, a custom enterprise package, and additional plans ranging from $34 per month to $99 per month. Nonprofits and educational institutions receive a 50 percent discount.

2. YouCanBookMe

YouCanBookMe was designed to make scheduling simple. The software got its start back in 2011 and has grown from handling a few users to processing over a million bookings each month.

Best for: Small businesses

Key features:

• Time zone detection
• Customizable notifications
• Automated follow-up emails
• Personalized booking links
• Team availability management

Pros: YouCanBookMe is incredibly customizable and easy to use.

Cons: Customer support can be slow to respond to issues and questions.

Pricing: Each plan comes with a 14-day free trial of the software. YouCanBookMe offers a free plan for just one calendar connection, and paid accounts start at $7.20 per month. You can save up to 10 percent on the monthly cost by paying in advance.

3. Doodle

Doodle is a calendar tool that lets users manage their time and coordinate meetings. It makes booking faster by enabling anyone to schedule a meeting on a single platform. Doodle got its start back in 2007 and now hosts over 30 million users today.

If you are interested in exploring alternatives to Doodle, you can check out our article that delves into various time management tools and their unique features.

Best for: Frequent group scheduling

Key features:

• Automated workflows
• Reminders and follow-ups
• Booking metrics
• Branded invites
• Availability polls 

Pros: Scheduling meetings is simple and quick with Doodle.

Cons: Doodle prioritizes simplicity over customization and may not meet some users’ expectations in terms of flexibility.

Pricing: Doodle offers three plans: Free, Pro, and Team. Each plan offers a 14-day free trial. The Pro plan begins at $6.95 per month for a single user, and both of Doodle’s premium plans support company branding and personalized URLs.

4. Setmore

Setmore is a lightweight online appointment scheduling option for teams of all sizes. This tool lets you create staff logins, set email and text reminders, integrate with social media or productivity software, and share positive reviews from customers.

Setmore launched in 2011 with the intent to address online scheduling needs for a nontechnical audience. The company has kept its software simple and easy to use.

Best for: Small businesses, startups, freelancers

Key features:

• Handles bookings and online payments
• Automates customer review requests
• Offers text reminders
• Allows recurring appointments

Pros: It’s very easy to set up and use, and customer support is super responsive.

Cons: Payment methods are limited for the payments feature, and users have noted the absence of certain desired features.

Pricing: It offers a free plan so users can quickly get started and test the software before upgrading. Premium plans begin at $5 per user per month.

5. Engageware (formerly known as TimeTrade)

Engageware offers intelligent appointment scheduling to help businesses connect, acquire, and retain customers. It is intended to work for a variety of industries, including banking, higher education, and automotive services. The software is also secure, flexible, and scalable for the growth of your team and your business.

Best for: Engageware customer engagement platform users

Key features:

• Omnichannel scheduling 
• Smart matching to pair appointment requests with the right team member
• Appointment routing
• Video conferencing
• Conversational AI
• Reporting and analytics 

Pros: Engageware has the ability to integrate with customer relationship management (CRM) software.

Cons: As a more sophisticated software solution, Engageware is somewhat more complex than the other options on this list.

Pricing: Small business plans begin at $78 per user per year. Contact a sales representative for enterprise pricing.

6. SimplyBook.me

SimplyBook.me is a versatile booking and business management solution for businesses of any size. The software boasts over 60 custom features designed to help attract new clients and nurture existing customers. SimplyBook.me got its start in 2011 and now serves over 50,000 companies.

Best for: Service-based industries

Key features:

• Reminder notifications
• Facebook and Instagram bookings
• Upfront payments
• Integrations with payment providers, calendars, and WordPress
• Coupon and gift card issuance

Pros: Users appreciate that it creates an attractive booking page for their business and that the scheduler is embeddable for social media pages.

Cons: Setup with SimplyBook.me can be complex and may require a learning curve.

Pricing: SimplyBook.me has four price plans, ranging from a free plan to $49.99 per month, and each plan comes with a 14-day free trial. A free plan is available for those who only need minimal features.

7. Microsoft Bookings

Microsoft Bookings is part of Microsoft 365 for Business. It gives users a faster alternative to time-consuming scheduling tasks and optimizes organization. Microsoft launched Bookings in 2016, and it is part of select Microsoft 365 plans.

Best for: Microsoft users

Key features:

• Integrates with Microsoft products 
• Automatic virtual links generated for Microsoft Teams meetings
• Supports multiple calendars with different structures
• Provides self-serve rescheduling and cancellations

Pros: Bookings integrates seamlessly with other Microsoft products.

Cons: Users note the lack of personalization options for booking pages and few advanced features.

Pricing: Microsoft 365 plans (which include Office apps, email, file storage, sharing, and more) begin at $6 per user per month for the Business Basic option. Business Basic is free for the first six months if you make an annual commitment.

8. TimeTap

TimeTap positions itself as the most secure, enterprise-ready scheduling software available.The tool launched in 2010, and TimeTap’s mobile-friendly design is made to be simple and effective for a variety of users.

Best for: Schools, medical practices, government agencies

Key features:

• Unlimited appointments
• Customized client profiles
• Course scheduling
• Online payments
• Automated appointment wait-lists

Pros: Overall, TimeTap gets high marks for being easy to use with responsive technical support.

Cons: TimeTap offers few integrations.

Pricing: TimeTap has three price plans starting at $22.45 per month.

9. Sprintful

Sprintful is appointment scheduling software with a focus on branding and customization. It offers a variety of layout options, colors, and custom domain names for businesses. It also has numerous integrations to support fluid workflows.

Best for: Small businesses

Key features:

• Self-scheduling 
• Team and group scheduling
• Booking metrics
• Online payments
• Branding customization features

Pros: Users love the extensive customization options that Sprintful offers.

Cons: Customer support isn’t always responsive.

Pricing: Basic plans begin at $9 per user per month. Sprintful also offers a seven-day free trial.

10. OnceHub (formerly known as ScheduleOnce)

With OnceHub (formerly known as ScheduleOnce), users can schedule customer appointments, group meetings, and one-on-one meetings with efficiency and ease. OnceHub works seamlessly with Google Calendar and integrates seamlessly with GoToMeeting, Zoom, and other virtual meeting tools.

You can get a more thorough analysis of the two solutions by reading our OnceHub vs Calendly article.

Best for: Enterprises

Key features:

• Branding options
• Automatic time zone detection 
• Automated meeting reminders and confirmations
• Options for guests to invite others and choose video conferencing platform 
• Group meetings

Pros: OnceHub integrates with a wide variety of other business tools and offers extensive customization options.

Cons: OnceHub’s variety of features makes it a bit harder to navigate than other options on this list.

Pricing: OnceHub has five price packages, including a free plan. Its lowest paid plan begins at $10 per user per month. Large teams of over 30 users must contact a sales representative for pricing details. An enhanced security add-on is also available for $5 per seat per month.

11. HubSpot Sales

HubSpot offers a meeting scheduling software solution in conjunction with its sales software. The solution syncs with Google and Office 365 calendars and lets prospects automatically schedule meetings. The HubSpot platform allows you to get started with free tools and resources, and then upgrade as your business scales up.

Best for: HubSpot users

Key features:

• Automatic sync with your HubSpot contacts database
• Group meeting links
• Embeddable calendar widget
• Automatic email confirmations
• Integration with Gmail, G Suite, and Outlook or Office 365

Pros: HubSpot works seamlessly within the HubSpot ecosystem to support natural, easy workflows.

Cons: Users who don’t use or need the HubSpot platform may not find value in this scheduler.

Pricing: HubSpot offers a free Sales Hub plan (which includes the scheduler) as well as a Starter Customer Platform plan at $15 per month.

12. Mixmax

Mixmax was designed as a sales engagement platform to help people reach more customers, book more meetings, and close more deals. Mixmax began as a small company in 2014 and is used by more than 10,000 businesses today. The platform includes a robust scheduling tool that’s perfect for sales teams and businesses of all sizes.

Best for: Sales teams

Key features:

• One-click meetings
• Automatic reminders
• Booking metrics
• Easy group scheduling 

Pros: Mixmax’s customer service team gets high marks, and users love the efficiency of the platform as a whole.

Cons: Those who have no need for the rest of the sales tools in Mixmax won’t find value in this scheduler.

Pricing: Mixmax features a variety of different plans; each successive plan includes more advanced scheduling options. Beyond the free plan, the starter plan begins at $29 per user, per month. Contact the company to have a custom plan designed for large teams.

The key to finding the right appointment scheduling software for your company is to look closely at the features. Know what your business needs are before shopping around, and be sure to take advantage of free trials if you find an option you want to test.