Room Scheduling Software
Jotform makes it easy to schedule and manage rooms with smart forms that sync with your calendar, prevent double bookings, and automate confirmations. Whether you’re booking meeting rooms, classrooms, study areas, or event spaces, you can customize every part of the process—from room selection and availability rules to user approvals.
Benefits
Real-Time Calendar Sync
Connect your booking form to Google or Outlook Calendar to prevent overlapping reservations. Jotform checks your calendar for conflicts and blocks booked times from appearing.
Custom Room Selection Logic
Use dropdowns or conditional logic to show available rooms based on user type, time of day, or group size. Perfect for managing multiple spaces with different booking rules.
Booking Confirmation & Reminder Emails
Automatically send confirmation emails after a room is reserved, and schedule reminders ahead of time. Keep users informed and reduce no-shows without manual follow-up.
Limit Daily Reservations & Block Out Unavailable Dates
Control how often a room can be booked per day or per person. Easily add blackout dates for holidays, maintenance, or cleaning.
Embedded Forms & Self-Service Booking Links
Embed your room reservation form on your website or intranet, or share it via a direct link or QR code. Create a seamless self-booking experience that works on any device.
Built for Any Room, Any Industry
From academic institutions to offices and event venues, Jotform adapts to your room booking needs. Offer an easy, self-service scheduling experience while maintaining full control over availability, capacity, and booking rules.
Meeting Room Reservations
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Event Venue Bookings
Allow customers to schedule private events, workshops, or receptions. Use your form to collect deposits, guest count, and setup preferences in one place.
Co-Working Space Room Requests
Offer private office and meeting room bookings to members. Display available time slots, allow hourly selection, and automatically sync with a shared calendar.
Classroom & Study Room Scheduling
Let students and faculty reserve rooms for lectures, tutoring sessions, or private study. Block unavailable dates and set recurring booking rules for semester-long use.