Conference Room Scheduling Software
Jotform makes booking conference rooms simple, efficient, and conflict-free. With two-way calendar sync, built-in double booking protection, custom room selection, and automated notifications, you can manage meeting spaces across teams or departments without email back-and-forth.
Benefits
Two-Way Calendar Sync with Double Booking Protection
Connect to Google or Outlook Calendar to check real-time room availability and automatically add new bookings. Jotform removes already-booked slots from your form to prevent conflicts.
Room Selector with Conditional Logic
Offer users a list of rooms based on their needs—capacity, equipment, or location. Show only relevant rooms and available time slots using smart form logic.
Custom Time Slots & Booking Rules
Set fixed meeting durations, buffer time between bookings, and daily booking limits. Customize availability per room or room type to reflect real-world constraints.
Automated Email Confirmations & Calendar Invites
Send branded email confirmations and reminders when a room is booked. Add calendar invites automatically and notify facilities or IT teams if setup is needed.
Embed Booking Forms & QR Access
Embed reservation forms on your company intranet or display them via QR code outside each room. Make it easy for employees to check availability and book in seconds from any device.
Schedule Smarter - One Room or a Dozen
From small businesses to enterprise-level offices, Jotform adapts to your room booking needs. Manage multiple rooms, track usage, and allow self-service booking through custom reservation forms that sync directly with your calendar.
nternal Meeting Room Reservations
Allow employees to book available rooms based on real-time availability. Add fields for meeting title, attendees, and required equipment like projectors or whiteboards.
Client-Facing Conference Rooms
Let your sales, consulting, or executive teams book rooms for client meetings. Customize availability rules and send branded confirmation emails to all participants.
Coworking Space Room Booking
Offer self-serve booking for meeting rooms and shared spaces across locations. Limit access by user type or membership plan with form conditions.
Department-Level Scheduling Requests
Allow departments to reserve time blocks for recurring weekly meetings or team syncs. Set rules for how often a room can be booked and define approval workflows if needed.