How to use ChatGPT for Gmail in 2025 

Are you overwhelmed by the thought of checking your email every morning? For a lot of us, our Gmail inbox is a source of stress simply because of the quantity of emails inside it. Luckily, ChatGPT for Gmail can help.

ChatGPT is a conversational artificial intelligence (AI) chatbot developed by OpenAI that can, among other things, help you manage your Gmail inbox. From writing and responding to emails to maintaining brand-consistent communication, ChatGPT can enhance your productivity while taking care of menial email-related tasks, freeing up your time so you can focus on more important work. 

This article will show you how to use ChatGPT for Gmail to boost your productivity. You’ll also learn the benefits and drawbacks of using ChatGPT for Gmail so you can decide whether it’s the right choice for your needs. 

Plus, we’ll introduce you to another productivity-enhancing tool for Gmail that may further improve your efficiency: Jotform Gmail AI Agent.

What is ChatGPT for Gmail?

ChatGPT is a conversational AI chatbot created by OpenAI. It uses natural language processing and machine learning to understand and process human-like text. 

ChatGPT can answer questions, generate responses, and engage in conversations. As an AI email assistant, ChatGPT can help you write responses to emails, draft new emails, organize your inbox, and help prioritize your email tasks. 

Rather than use ChatGPT and Gmail separately, manually entering prompts into the AI tool, you can simplify the email process with automated third-party add-ons, extension tools, and AI agents, such as ChatGPT™ AI for Gmail™ – All-in-one tool and ChatGPT for Gmail. 

If you’re ready to let go of time-consuming administrative tasks, like reading and writing emails, and increase your productivity, then ChatGPT may be exactly what you’re looking for. 

ChatGPT can craft an email in seconds, where it might take a person five or 10 minutes to write an email of the same quality. This time savings, especially when multiplied by hundreds of emails or dozens of employees, helps organizations  reduce costs while accomplishing more.

How can you use ChatGPT to enhance Gmail?

Whether you use a Chrome plugin, Chrome extension, integrated AI agent, or another email AI tool, you can increase your email management speed and efficiency. Here are some ways you can use ChatGPT for Gmail:

• Draft emails: Whether you have to write a complex, lengthy email or a short and simple one, you can prompt ChatGPT to draft it for you in seconds. Simply provide the main details you’d like the email to cover.
• Write responses: A ChatGPT email writer can draft email responses for you, taking into account information from entire threads to create comprehensive replies.
• Summarize emails: Reading through long emails or email chains can take a lot of time. ChatGPT can provide concise summaries to give you a detailed understanding of the conversation so you can take informed next steps.
• Auto-label emails: Is your inbox cluttered? A GPT Gmail plugin can automatically label your incoming emails so everything is clearly organized for efficiency. You won’t need to manually sort or label any communication.
• Maintain your voice: Worried that an AI solution will sound robotic or inauthentic? You can prompt ChatGPT to write like you do. It can learn from your existing content and maintain your voice when generating new content so it appears to be coming directly from you.
• Translate or localize emails: If you communicate with people across the world, you can use ChatGPT to translate or localize emails into different languages or dialects. You can even ask it to include local references to further connect with the reader.
• Polish your work: If you’ve written an email that requires an edit, ChatGPT can enhance or rewrite your email based on your prompt. For example, you can ask ChatGPT to make an email more formal or casual in tone.
• Develop email templates: Do you need to send similar emails frequently, such as meeting confirmations or project status updates? You can use ChatGPT to develop email templates to simplify and speed up your communication.
• Come up with subject lines: It can be difficult to craft the right subject line to capture a reader’s attention. ChatGPT can brainstorm subject line suggestions, and you can select the one you think will entice readers to open an email.

Pros and cons of using ChatGPT for Gmail

Like all email AI tools, ChatGPT has both benefits and drawbacks. 

Here are some of the pros of using ChatGPT for Gmail:

• Time savings: ChatGPT can generate content and manage your inbox in seconds. In contrast, writing a lengthy email, plus the prior time reading through the entire email thread and organizing your thoughts, can take you half an hour. ChatGPT can draft the same email in 10 seconds.
• Increased accuracy: Manually combing through email threads to find important details not only takes time but can also lead to errors. AI tools like ChatGPT can find the details you need and insert them into emails without any typos or mistakes.
• Improved tone: Sometimes it can be difficult to establish the tone you need for the conversation. ChatGPT can write in any tone you ask it to with ease, from empathetic or funny to formal or assertive.
• Cognitive load management: If you tend to overthink writing email drafts, ChatGPT can do the  for you. It can suggest approaches or provide drafts so you don’t have to start from scratch every time.
• Improved consistency: From tone to structure to formatting, ChatGPT ensures your emails are consistent and match your standards, helping you maintain a polished, professional image.
• Growth support: With more time on your side, you can focus on growth,  whether for your business, your team, or your personal life.

To balance out the positives, consider these potential negatives if you choose to automate Gmail with ChatGPT:

• Data privacy issues: If you work in a highly regulated industry (like healthcare) or with confidential information, consider whether it’s acceptable to enter information into ChatGPT. Some organizations or industries may have guidelines or restrictions regarding AI use.
• Limited context and understanding: ChatGPT doesn’t know everything about your business conversations and projects. As a result, its content may lack important contextual details.
• Tone mismatch: While ChatGPT can try to match a requested tone, it doesn’t always get it right. This can be an issue in cases where a specific tone is crucial. For example, if you’re handling a very sensitive topic, you don’t want to have the email written in a casual or flippant tone.
• Manual workflows or complex setup: If you’re not using a third-party tool, you may have to manually copy and paste content into ChatGPT or Gmail. If you are using an extension or plugin, setup can sometimes be complex or frustrating.
• Lack of human judgement: ChatGPT can’t grasp the nuances of human relationships in the same way you can, so it sometimes lacks the judgement needed to write sensitive or emotionally charged emails.
• Inapplicability in some scenarios: ChatGPT is helpful in writing administrative or repetitive emails. However, it may have issues with strategic or sensitive emails, or those where other conversations are needed for context. To get the most benefit out of using ChatGPT, you must be selective in its use. 

Jotform Gmail AI Agent: Automate Gmail with your own AI

ChatGPT for Gmail is a productivity booster but it’s not the only one on the market. If you’re looking for a ChatGPT alternative that can help you reclaim your time and improve your business, consider Jotform’s Gmail AI Agent.

What are AI agents, exactly? While ChatGPT is a conversational AI tool, Jotform offers a more sophisticated alternative. 

AI agents are tools that can perform tasks on their own. Jotform’s Gmail AI Agent can instantly draft responses for every incoming email, saving you time, increasing your productivity, and enabling you to offer consistent and professional service. 

Here’s why businesses choose Jotform’s Gmail AI Agent: 

• Faster response with auto-drafted emails: Emails are automatically written and ready for you to review and send. Jotform takes on the load of determining what to say and how to say it. 
• Consistent brand voice: Jotform’s AI Agent learns from past responses and prompts to create and maintain the right tone that aligns with your brand voice so customers have a consistent experience. 
• Reduced repetitive work without loss of control: Jotform’s Gmail AI Agent creates the drafts for you to save on repetitive work but enables you to edit and send drafts so you maintain full control. 
• Unified tracking inside Jotform’s Conversations Inbox: Our AI Agent keeps track of all customer conversations in the Conversations Inbox so you, and everyone on your team, have easy access to past customer communication.
• Closed loop communication: From web forms to chatbots to Gmail, Jotform’s AI Agent uses a single knowledge base to inform AI, allowing you to communicate with consistency and professionalism at all times.
• Seamless coordination with other AI Agents: Jotform’s Gmail AI Agent works well with other Jotform Agents, such as the Presentation AI Agent, which allows you to create on-brand presentations from collected form data or conversations, streamlining all types of content creation. Jotform also offers thousands of other AI Agents for WhatsApp, phone, messenger, web, and more so you can communicate across channels.

With so many advantages, Jotform’s Gmail AI Agent is a step above ChatGPT. Unlike the AI chatbot, you can fully customize Jotform’s Gmail AI Agent to meet your business needs.

You can train Jotform’s Gmail AI Agent with your organization’s documents, manuals, websites, and other content. The Gmail AI Agent will learn your business processes, workflows, and standards, and use them to effectively communicate with your customers. You can also fully customize the appearance and interaction style of the Gmail AI Agent so it aligns with your brand identity and voice. This way, your Gmail AI Agent behaves according to your brand guidelines, providing customers with a smooth, professional, and consistent experience.

Jotform’s Gmail AI Agent offers a free plan so you can explore the tool and see how well it works for your needs.

Should you use ChatGPT for Gmail or Jotform’s Gmail AI Agent?

An AI email assistant is a great way to increase your Gmail productivity and conquer your inbox without all the stress. A ChatGPT email writer can help you draft email responses, summarize long email threads, and organize your cluttered inbox. If you prefer the manual approach, you can use the two tools separately or add a ChatGPT Gmail plugin or extension. 

However, that’s not your only option for Gmail automation. 

Jotform offers a sophisticated Gmail AI Agent that you can fully customize to your organization. You can train the AI Agent with your organization’s workflows and processes, and customize its appearance and tone to align with your brand. 

Jotform’s AI Agent can auto-draft email responses for your review, giving you the ability to edit and make changes and send the drafts when ready. It can save you countless hours of email writing while removing the mental load of figuring out what to say and how to say it in different situations. 

Whether you choose to go with ChatGPT for Gmail or Jotform’s Gmail AI Agent, you’ll be well on your way to boosting productivity and focusing your energy on more strategic tasks.